SENIOR GRANTS AND CONTRACTS MANAGER

This position is grant funded

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

SENIOR GRANTS AND CONTRACTS MANAGER

DHVI FINANCE

OCCUPATIONAL SUMMARY

Incumbent directly manages a large grant portfolio in addition to management of personnel dedicated to post award activities for a diverse portfolio of grants and contracts for the Duke Human Vaccine Institute (DHVI). Oversees budgets and the monitoring of awards received for research projects and programs. Interprets regulations and guidelines of multiple programs funding with complex and broad guidelines for spending.

WORK PERFORMED

40% - Direct and coordinate research administration staff, systems and procedures related to processing of sponsor supported grants and contracts

• Manage daily activities of the grants and contracts staff.
• Develop goals and objectives for the group to ensure achievement of performance metrics established by the University and School of Medicine.
• Plan and delegate work for the group ensuring proper distribution of assignments and adequate manpower, space, computing resources and facilities for performance of duties.
• Manages various personnel actions including hiring, performance appraisal, promotions, transfers, and vacation schedules.

50% - Oversee all post award research activities including but not limited to the following:

• Direct and coordinate monthly meetings with all Principal Investigators, to include review of committed vs actual effort, spending compliance with sponsor guidelines, and spending relative to budget.  Document this review utilizing the grants projection tool.
• Direct and participate, as needed, in the periodic submission of fiscal reports as required by the sponsor.
• Ensure all cost transfers are prepared with appropriate backup documentation.
• Manage requests to re-budget when necessary and assure compliance with institutional and sponsor requirements.
• Oversee monthly FAM validation process and document analysis in accordance with established DHVI operating procedure.
• Maintain communication with Finance Director to report and address any grant or contract- related administrative or compliance issue in a timely manner.
• Advise Principal Investigators on fiscal and budgetary matters as necessary.

10% - Participate in internal or external audits of grants/contracts by providing information and documentation as requested and take appropriate action following audit reviews.

• Provide relevant information regarding background and/or processes that will be useful in the conduct of the audit.
• Interface with Principal Investigators, Finance Director, Central Grants and Contracts Administration, Internal Audit, and/or granting agencies regarding contract interpretation and Sponsored Programs policies.

REQURED QUALIFICATIONS AT THIS LEVEL

• Education/Training:
  • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.
  • Successful completion of the Research Administration Academy (RAA), Advanced Grants Management, and Research Administration Institute (RAI) training is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete.
  • Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification, Advanced Grants Management (AGM), Research Administration Institute (RAI) certification by completing continuing education requirements.
  • Certified Research Administrator (CRA) certification is preferred.

• Experience: Work generally requires five years of relevant grants and contracts experience.
• Skills:
  •  Leadership skills.
  • Innovative problem-solving skills.
  • Ability to coach and develop employees.
  • Ability to build employee commitment through frequent feedback and meaningful performance evaluations.
  • Demonstrated skills in analyzing data and formulating conclusions.
  • Ability to learn changing technologies related to grants and contracts management.
  • Full command of grants and contracts systems; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
  • Ability to communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • Ability to create verbal and written reports.
  • Comprehensive knowledge of federal rules and regulations relating to grant and contract activity and ability to apply knowledge to Duke University policies and procedures.
  • Knowledge of grant and contracts processes, systems and offices related to and/or involved in grant and contract submission and management.
  • Knowledge of responsible conduct of research, management of advanced compliance issues.
  • Knowledge of processes and systems related to or involved in the management of cost-sharing and effort allocation.
  • Experience with functions in SPS, R3, grants.duke, SES, iForms and eCrt and other related systems associated with assigned duties.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.