Staff Specialist, Graduate Program

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

The Department of Biomedical Engineering (BME) at Duke University’s Pratt School of Engineering is seeking a Graduate Staff Specialist to join our dynamic team. In this role, you’ll support the PhD program and assist with Master’s programs as needed. You’ll be a key point of contact for graduate students, helping them navigate academic requirements, coordinate events, and manage data that supports student success.

You’ll work closely with the Senior Program Coordinator, Director of Doctoral Studies, and Director of Master’s Programs to ensure smooth operations and a supportive environment for our graduate students. If you enjoy working in a collaborative, student-focused setting and want to make a meaningful impact in higher education, this is a great opportunity for you.

Minimum Requirements:

• Two years of postsecondary education.
• Four years of clerical or research experience in administrative or project support roles.
• A bachelor’s degree in a related field may substitute for education and two years of experience.
• OR an equivalent combination of relevant education and/or experience.

Preferred Qualifications:

• Experience in academic program coordination or student services.
• Strong communication and organizational skills.
• Familiarity with graduate education policies and procedures.
• Ability to manage data and generate reports using qualitative and quantitative methods.

Other Requirements:

• This position is hybrid.
• Occasional evening or weekend work may be required for events.
• Must be able to work collaboratively across departments and with central offices.

Be Bold.

Essential Job Duties:

• Coordinate day-to-day operations of the BME PhD program and assist with Master’s programs.
• Advise students and staff on program policies and procedures.
• Manage data related to student progress, alumni tracking, and program effectiveness.
• Plan and execute social and educational events including orientations, retreats, and workshops.
• Serve as liaison between students, faculty, and university offices such as Pratt Professional Programs and Duke Visa Services.

Choose Duke.

The Pratt School of Engineering at Duke University is one of the fastest-rising engineering schools in the nation, known for its interdisciplinary approach and commitment to diversity, equity, and inclusion. Our Department of Biomedical Engineering is a vibrant community of scholars and students dedicated to advancing human health through engineering innovation.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Job Code: 00000083 STAFF SPECIALIST
Job Level: 09

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.