Staff Assistant

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

OCCUPATIONAL SUMMARY

Plan, coordinate, and participate in the operation of the Inclusion, Diversity, Equity, Advancement and Leadership in the Sciences (IDEALS) office in the School of Medicine at Duke University. This position will report to the Associate Dean of Equity, Diversity, and Inclusion for the Basic Sciences and be responsible for planning methods and developing systems in accordance with the goals and objectives of the office.

Activities for the office are focused on the recruitment and retention of graduate students and postdoctoral scientists from underrepresented backgrounds in the basic sciences, and the development of workshops and materials for trainees, faculty, and leaders in the School of Medicine to enhance cultural competency and sensitivity to foster an inclusive, welcoming environment where everyone can thrive personally and scientifically.

WORK PERFORMED

• Organize meeting space, materials, speakers, catering, programmatic activities including seminars/workshops, symposia, etc., and coordinate staff conference/work related travel as needed.
• Assist in determining budgetary recommendations and requirements; monitor, verify and reconcile expenditure of budgeted program accounts.
• Assist with managing calendar of the Associate Dean of Equity, Diversity, and Inclusion for the Basic Sciences
• Develop and implement appropriate information/communication systems in support of the office including managing listservs or creating marketing materials such as event fliers. Provide adequate reference of data, documentation of procedures and processes and evaluation of program results.
• Maintain communication with appropriate personnel, School of Medicine, University Departments and outside sources to obtain and provide pertinent information and to answer inquiries concerning program activities.
• Plan and schedule work priorities in accordance with program goals and objectives and deadlines. Plan and execute the distribution of reports and information as required.
• Compile and analyze information in support of program activities; prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations and conclusions.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

MINIMUM QUALIFICATIONS

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

OR an equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.