Staff Assistant - GMP

This position is grant funded

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Marcus Center for Cellular Cures (MC3) https://marcuscenter.duke.edu/  has an exciting growth opportunity for a motivated individual to fill an on-site Staff Assistant position in their GMP supply room.  The position is located at 2400 Pratt Street, Durham, N.C. 

MC 3’s values are listed below:

Integrity

Collaboration

Excellence

Innovation

Patient Focused

Minimum Requirements:

Physical ability to lift 50 lbs. and push/pull 100 lbs.

Walking, carrying, reaching

Ability to work independently

Attention to details

Critical thinking and problem solving

Excellent customer service skills and effective communication skills.

Intermediate to advanced computer skills

Organizational skills and ability to manage multiple tasks

Understanding of Good Manufacturing Practice GMP.

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Be Bold.

Position Description:

Receive supplies and complete the necessary forms per Good Manufacturing Practice (GMP) requirements. Coordinate handling of incoming shipments, verification of new supplies against purchase orders and packing slips; review documentation received against material specification form and resolve discrepancies. Coordinate inspection of incoming shipments with QSU, ensuring appropriate supplies remain in quarantine until released for use.

Continually assess supply rooms inventories. Notify supervisor or Financial Analyst to order supplies to ensure stock and appropriate supplies on hand for optimal execution of MC3 operation.  Requisition of material and supplies for the MC3.  Prepare electronic purchase requisition through Buy@Duke from qualified manufacturers and vendors for approval.  Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable materials at optimum price.  Follow the first in, first out (FIFO) system and perform monthly cycle count of inventory per Supply Management SOP.  Organize storage rooms and label materials so that they are easy to identify and used by order of expiration – ensuring that no expired supplies are distributed.  Continually assess and maintain an optimum layout of the supply rooms. Train new personnel on how to perform tasks.

Manage the production and distribution of forms to the collection sites. Monitor and generate copies when new forms are released. Maintain kits with the necessary supplies for different aspects of the operations of the MC3, including maternal sample kits, physician-collect kits, and remote shippers. Train new personnel in how to perform this task.

Provide input on trends or problems noted with purchasing and distributing supplies. Provide input for the development and continuous improvement of associated Standard Operating Procedures of the MC3. Communicate and coordinate with internal and external staff including lab managers, QSU, support staff, couriers, and outside vendors, as needed and for problem resolution. Discuss unusual requests or indications with the inventory supervisor and/or manager.

Choose Duke.

Join our award-winning team and be part of an inclusive culture that values excellence, innovation, and discovery. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Screening of Applications: Screening continues until the position is filled.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $19.41/hour to USD $30.03/hour. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate 's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.