Staff Assistant, Sanford School of Public Policy

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Work Performed
 

Administrative

• Assist in preparing reports, grant proposals, and PowerPoint presentations requiring the identification of sources; and the compilation, analysis, and evaluation of data.
• Review research reports; check and compare with source documents and bring significant items, changes, errors, or omissions to the attention of the supervisor.
• Assist Center Director, Associate Director, and Scientific Manager with various administrative and management tasks.
• Support Center faculty, researchers, and staff with administrative tasks, e.g., graphic design, tables, charts, virtual meetings.
• Proofread, edit, and format scientific articles, grant applications, reports, policy briefs and book chapters.
• Assist with programs within CCFP such as School Research Partnership (SRP)
• Coordinate arrangements for and provide assistance with meetings and events (in-person and virtual) at the Center and with external stakeholders.
• Attend meetings and take minutes when requested.
• Provide general administrative support through other administrative tasks such as: reporting maintenance issues, troubleshooting problems with copier/printer/fax machine when needed, using 25Live to reserve meetings rooms, managing Center’s permit to park in lot, orientating new employees and giving tours of suite and building.

Financial

• Will prepare Concur expense reports for CCFP faculty, researchers, and staff, including preparing reports as a delegate and scanning receipts.
• Review monthly financial statements, reconcile, follow up on missing receipts.
• Clear corporate card purchases by creating travel and non-travel vouchers in Duke@Work.
• Create Accounts Payable Check Requests.
• Use Buy@Duke to set up Purchase Orders and make purchases (office supplies, etc.).
• Process payments to experimental subjects participating in Center research projects.
• Maintain records for several short-term cash funds for confidential Center research projects, responsible for distributing cash to interviewers, reconciling cash fund, going to Cashier’s office to replenish and deposit funds.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

The successful candidate will possess the following qualities/attributes:

• The successful candidate will be resourceful, able to juggle multiple tasks at once, take initiative and be proactive.  Have strong organizational and communication skills, attention to detail, ability to multi-task/switch priorities as needed, persistence in following up with calls or emails
• Proofreading, editing, and formatting skills
• Familiarity with Duke or other college student communities
• Ability to work on deadline
• Microsoft Office Suite (Word, Excel, PowerPoint, and Publisher)
• Zoom
• Event Planning
• Experience with other related duties incidental to the work described.

Preferred Skills:

• Concur

In addition, the successful candidate will possess the following qualities/attributes:

This position requires the ability to reach out to and communicate clearly and professionally with a range of Center stakeholders including, but not limited to, faculty, staff, policymakers, and community members.

The successful candidate will be resourceful, able to juggle multiple tasks at once, take initiative and be proactive.

He/she must possess the ability to work independently as well as in teams.

EDUCATION/TRAINING

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

EXPERIENCE

Work generally requires three years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications, and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE      

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $19.41 to USD $30.03. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.