Senior Program Coordinator

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

The Senior Program Coordinator (DUSA) for the Chemistry Undergraduate Studies is responsible for providing programmatic support to the Director of Undergraduate Studies (DUS) group. This includes assisting with the daily operations of the undergraduate Chemistry program, coordinating faculty, staff, and student engagement, and advising on program policies and events. Key duties involve data analysis to monitor program effectiveness, coordinating events like graduation ceremonies and orientation for new majors, and administering diversity and inclusion initiatives. Additionally, the coordinator manages undergraduate teaching assistant (TA) assignments process working.

Worked Performed  

Programmatic Support

• Assist the DUS group with all aspects of the day-to-day operations of Chemistry’s extensive undergraduate program, which is large in terms of both the number of Chemistry Majors and Minors and in terms of the undergraduate enrollment volume and variety of service courses taught by faculty.
• Make operational and programmatic decisions that have a significant impact on the successful achievement of the undergraduate Chemistry program’s strategies and objectives in consultation with the DUS group. Coordinate and advise Chemistry faculty, staff, and students regarding program policy, events, and deadlines.
• Plan, coordinate, and administer activities in the DUS group with an emphasis on implementing and refining procedures, processes, services, and systems.
• Act as liaison between undergraduate students and the Director of Undergraduate Studies.
• Advise the Directors of Undergraduate Studies on program effectiveness based upon running queries and performing data analyses using both quantitative and qualitative research techniques. These techniques will be applied to pre/post surveys of undergraduate majors, mid-semester surveys of students in service courses, and SISS data. Investigate trends and recommend and implement modifications to improve program effectiveness.
• Plan, organize, and coordinate official clearance of Graduate with Distinction projects by undergraduate Chemistry majors in concert with the overseeing Primary Investigators, the DUS group, and the University Registrar.
• Record academic and personnel data for all undergraduate Chemistry majors. Maintain cumulative data summary of all past undergraduate Chemistry majors and minors, including academic and personnel data needed for large training grant reporting.
• Assist with processing of summer fellowship and academic year undergraduate training grant program applications, including a data summary on all applicants for the consideration of the selection committee, preparation of offer letters, and similar activities.

• Administer orientation for new majors in the department of Chemistry to include conceptualizing, preparing, and organizing “Chemistry Major Orientation Week” activities and events for new Chemistry Majors.
• Administer diversity and inclusion events for Chemistry majors and prospective majors.
• Coordinate the administrative process for undergraduate TA assignments for fall, spring and summer semesters; work with faculty and instructional staff to facilitate timely undergraduate TA hiring and assignment decisions.
• Direct the assignment of graduate student TA’s in exam grading and proctoring duties.
• Advise faculty regarding their meetings with incoming and returning undergraduate students regarding course registration. Monitor for compliance with departmental and university regulations.
• Coordinate events such as the Chemistry Department graduation ceremonies and public relations/outreach activities with the Chemistry instructional staff (disciplinary experts).

Financial Duties

• Administer the payroll biweekly personnel working in the Department of Chemistry, including hiring, salary changes, code changes, termination, etc.
• Monitor the Undergraduate Budget and Undergraduate Payroll and maintain accurate financial records on all undergraduate students employed by the department of chemistry.
• Perform the annual effort certification process for assigned payroll.

• Manage the departmental undergraduate summer fellowships to include projections for the number of awards, variance reporting and reconciliation.
• Manage, budget for, and coordinate the annual public undergraduate poster session event.
• Provide departmental support for other financial duties as assigned, to include but not limited to JVs, invoicing, deposits, financial reports, etc.

Other Duties as Assigned

• Perform additional administrative tasks and responsibilities as directed to support departmental and institutional priorities.

Anticipated Pay Range

Duke University provides an annual base salary range for this position as USD $48,960 to USD $77,928.00  Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your pay check.  Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/ or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience: Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills: Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.