Senior Grants and Contracts Manager, Campus Grants Team

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

All Duke University remote workers must reside in one of the following states or districts: Arizona; California; Colorado; Connecticut; Florida; Georgia; Hawaii; Illinois; Indiana; Maryland; Massachusetts; Michigan; Maine; Montana; New Hampshire; New Jersey; New York; North Carolina; Ohio; Pennsylvania; South Carolina; Tennessee; Texas; Virginia; Washington (State); Washington, DC.

This is a job posting for a Sr. Grants and Contracts Manager within the Campus Grants Management Team (CGMT), a dynamic and growing unit in the Office of the Vice Provost for Research, which provides cradle-to-grave grant management services for specifically identified departments. CGMT is dedicated to providing high quality customer service and compliant award management to our customers. CGMT is comprised of trained and skilled research administrators that provide faculty and researchers in the Provost area units with high-quality lifecycle sponsored research administration services.

CGMT seeks a senior grants and contracts manager who will lead multiple teams within CGMT. The goal of this role is to provide consistent administrative support to existing CGMT teams by ensuring uniformity in existing workload and training on grant functions related primarily to proposal submission. Successful candidates will be proficient in lifecycle grants administration as well as a strong trainer and team builder.

Lifecycle research administrators in CGMT are more than transaction processors; they are subject-matter experts and partners with their faculty in crafting excellent proposals and managing awards in accordance with sponsor guidelines. To be a successful grant manager in CGMT, you must thrive in a fast-paced environment, ability to manage multiple priorities, and be a strong critical thinker and problem solver.

This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts with a firm grasp of rules and regulations, technical expertise, analytical skills and an aptitude for using good judgement in applying grant management practices and procedures. This position will  manage a team of

Grants and Contracts Administrators. The successful candidate for this position will be someone with the ability to constructively manage a team, have a strong analytical background, ability to think critically, has strong attention to detail, makes sound independent decisions, provide sound, accurate guidance to PIs and their staff, and someone who is a high level excel user. Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of research proposals. Ensure all applications meet agency and university guidelines, published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Assist with budget, budget justification, other support, and additional administrative documents. Post-award activities include meeting with faculty regularly to provide updates and guidance, validating AAR for expenses, completing detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets and closing out projects in line with university and sponsor guidelines. This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives.  Manager and team portfolio may consist of federal, non-federal, and/or international funding with varying degrees of complexity. This position is expected to manage at least two additional staff positions in addition to their own grant portfolio.

Work Performed

10%- In coordination with Director and other Senior Managers, develop goals and objectives for the unit, develop and maintain SOPs, update and implement departmental training initiatives. Maintains communication with the Director to report and address any grant- related administrative or compliance issue in a timely manner.

20%- Serve as subject matter expert and primary point of contact for all aspects of research administration for their team. Oversee all pre-award and post award research activities. Ensure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable governmental guidelines. Develops and updates SOPs, monitoring guidelines, and process for the unit. Reviews and approves SPS records, JVs, rebudgets, closeouts, and WBSE requests.

50% - Serves as lifecycle grant manager for designated portfolio.

20% - Interface with Principal Investigators, Business Managers of supported units. Meet regularly to encourage partnership and collaboration between units. Communicate policy updates and help resolve concerns.

Required Qualifications at this Level

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Anticipated Pay Range:

Duke U niversity provides an annual base salary range for thisposition as USD $ 74,285.00 to USD $148,569.00. Duke University considersfactors such as ( but not limited to) scope and responsibilities of theposition; candidate 's work experience, education/training, and keyskills; internal peer equ ity; as well as market and organizationalconsiderations when extending a n offer.

Your total compensation goes beyond the dollars on your paycheck.Duke provides comprehensive and competitive medical and de ntal careprograms, generous retirement benefits, and a wide array of fam ily-friendly and cultural programs to eligible team members. Learn more at:https://hr.duke.edu/benefits/

Essential Physical Job F unctions: Certain jobs at Duke University andDuke University Health Syst em may include essential job functions thatrequire specific physical and /or mental abilities. Additionalinformation and provision for requests f or reasonable accommodation willbe provided by each hiring department.

Education

Work requires communicatio ns, analytical and organizational skillsgenerally acquired through compl etion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of the Research Admini stration Academy (RAA),Advanced GrantsManagement, and Research Administ ration Institute (RAI)training is required. Employees hired into this c lassification withoutthe expected credentials will work closely with the ir manager toschedule and complete all training (12 months to complete R AA and anadditional 6 months to complete AGM). Successful completion o f allexpected training will be an annual performance goal until complete .Upon successful completion of expected training, the employee mustmaint ain Research Administration Academy (RAA) certification, AdvancedGrants Management (AGM), Research Administration Institute (RAI)certification b y completing continuing education requirements.Certified Research Admini strator (CRA) certification is preferred.

Experience

Work generally requires five years of relevant grants and contractsexper ience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.