STAFF ASST

Be You.

Department of Cell Biology is looking for a part-time staff assistant to work alongside Dr. Chantell Evans in research projects. Perform responsible administrative and secretarial duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations.

Minimum Requirements: 

• Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Preferred Qualifications:

• Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

This position is

• Onsite. The work is performed on-site or at a designated assignment location.

Be Bold.                                   

• Provide administrative support to Drs. Evans by serving as primary contact for administrative requests. Assist with correspondence, manage calendars, and coordinate meeting schedules, including internal and external meetings, conferences, and professional engagements.
• Coordinate travel (domestic and international) and prepare detailed itineraries, including travel and lodging arrangements, reservations, and registration. Following travel, prepare, process, and track reimbursements and reports for the research team.
• Organize lab meetings, faculty-led seminars, and lab outings.
• Assist with correspondence management, presentation development, and be a resource for reviewing and proofreading documents from draft form. Coordinate letters of recommendation.
• Coordinate visiting faculty/candidate itinerary, reimbursement, and vendors. Lead the resolution of inquiries and issues with vendors, department, and administrators
• Support administrative aspect of hiring and team management: Manage posting of job ads, academic appointment issues, visa requests, coordinate and guide new employees through HR procedures, and provide administrative onboarding and general orientation.
• Grant support: Manage application and report deadlines, coordinate documents and requests among collaborators and investigators, and mediate grant requirements with grants specialists
• Program and event planning: Support the organization of programmatic events, including securing catering company, venue, communication, speakers, and coordination of run-of-show
• Communication: Update websites, support electronic communication from different programs (emails, newsletters, social media), printing materials, and advertising.

Choose Duke.

Screening of Applications

• Screening continues until position is filled. (Note: Search committee will screen applications as they come in and must continue screening ALL applications until position is filled, regardless of where the search committee is at in the review process.) 

TION AND/OR EXPERIENCE