STAFF ASSISTANT

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Description:

Staff Assistant to multiple faculty members within the Division of Infectious Diseases with various high impact needs within the division. Provide clinical support, high level calendar support, travel planning and reimbursements, maintain CVs, CME credits, etc. Ability to multitask is essential to supporting various physicians and multiple needs at one time.

Calendar: Scheduling of meetings, conferences, media and other speaking engagements, travel, research activities, clinical schedules.   

Travel arrangements for both foreign and domestic travel, coordinating out of town meetings, conferences, arranging hotels, preparing travel reimbursements, personal expense reports and third-party expenses. Use of Concur to process procurement card and out of pocket expenses processed.

Patient appointment scheduling, managing patient calls, faxing prescription refills, routing calls for patients needs to the appropriate places. Communicating with patients when needed at physician direction. Maestro/Epic access and experience is preferred.

Administrative: Manage very busy schedules for faculty members who are engaged in high level activities within and outside of Duke. Manage CVs for faculty members, manuscript preparations, screen callers for appropriate needs and maintain divisional and department policies. Ensure that all assignments are completed in a timely manner and accurately.

Oversight of faculty discretionary spending accounts. Monitor for accurate charges, update faculty with balances and assure that correct charges are placed on accounts.

Other duties as needed within the ID Division.

Education

Work requires a broad knowledge of clerical and accounting principlesand practices normally acquired throug h two years of post-secondaryeducation in administrative support or a related business field.

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $ 19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. 

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reason able accommodation will be provided by each hiring department.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.