STAFF ASSISTANT
Durham, NC, US, 27710
School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Responsibilities
- Provide general administrative support for the Physics division
- Assist with division initiatives, programs, and special projects/events
- Schedule and coordinate appointments, meetings, interviews, and events
- Coordinate and process changes in the QGenda clinical scheduling system
- Assist with division recruitment, onboarding, and offboarding processes
- Schedule monthly physics division meeting, assist with agenda preparation and meeting minutes
- Monitor/order office supplies
- Manage division mail distribution and coordinate shipping as needed
- Organize and maintain division files/records and prepare/generate reports
- Assist with physics residency program recruitment process
- Manage and process expense reimbursements
- Submit maintenance work orders as needed
- Perform other duties as assigned
Education/Training
- Broad knowledge of administrative principles/practices and communications normally acquired through two years of post-secondary education or training in a related field
Experience/Skills
- Minimum of four years of administrative experience
- Experience with clinical scheduling systems is a plus, QGenda preferred
- Strong organizational and problem-solving skills
- Team oriented with outstanding communication and interpersonal skills
- Detail-oriented with process improvement focus
- Technology oriented with strong computer skills in MS Office Suite (Word, Excel, PowerPoint)
Minimum Qualifications
Education
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.
Experience
Work generally requires four years of related secretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Nearest Major Market: Durham
Nearest Secondary Market: Raleigh