STAFF ASSISTANT, SPECIAL EVENTS TEAM-NASHER MUSEUM OF ART

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

OccupationalSummary:

Assist the Special Events Team to help develop, organize and manage a wide variety of special events and rentals at the Nasher Museum of Art at Duke University.

WorkPerformed:

This part-time position works alongside the full-time Special Events Coordinator tohelp manage and implement special events for the museum. Both positions report to the Manager of Special Events.
 

Assist with coordination and oversight of receptions for exhibition openings, lecture series and other public relations events. Assist in event plans for events including, but not limited to, local and national board meetings, director’s previews, artist and lenders dinners, alumni receptions and annual benefit gala.

Help to manage facility rental sales and operations including correspondence with client, vendor, and security liaison; pricing and billing; staffing for on-site support.

Assist in facilitating academic uses of the museum, working with the Academic Initiatives Department to accommodate Duke classes that meet regularly in the building and gallery tours and/or study-storage visits by Duke faculty and students.

Track expenses and revenue to meet annual budget targets.

Key responsibilities include:

·       Assist Special Events Team in maintaining master calendar for all special events, rentals, university classes held in the museum auditorium and the classrooms.

·       Assist in managing and billing for select rental contracts.

·       Assist inthe supervision of part-time student workers.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

HOURS REQUIEMENTS:

This position requires some night and weekend hours.

PHYSICAL REQUIREMENTS:

Must be able to stand for long periods of time

Must be able to lift and/or move at least 25 pounds

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.