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SENIOR PROGRAM COORDINATOR - DUKE LAW SCHOOL

Work Arrangement: 
Requisition Number:  178837
Regular or Temporary:  Regular
Location: 

Durham, NC, US, 27710

Personnel Area:  UNIVERSITY
Date:  Jun 14, 2022

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Center for Science and Justice
Duke Job Title: PROGRAM COORD, SENIOR
Job Code: 2901
Working Title: SENIOR PROGRAM COORDINATOR
FLSA: E
Job Level: 11
JF: 28

 
Occupational Summary
Plan, coordinate and administer Center operational, programmatic, and administrative activities; develop, coordinate, and advise on policy related to assigned major programs. Apply knowledge and skills to handle routine and non-routine programmatic, operational, and administrative matters of varying complexity. With minimal supervision, latitude for discretion and independent judgment, provide a high level of programmatic, operational, and administrative support to the Wilson Center team, including the Center’s Directors, staff, faculty, and post-docs. 
 
Work Performed

  • Make operational and programmatic decisions that have a significant impact on the successful achievement of Center strategies and objectives; develop, coordinate, and advise staff regarding Center policy.
  • Monitor and evaluate Center operations and programmatic effectiveness; investigate trends and recommend and implement modifications to improve the Center’s effectiveness.
  • Assist Directors with the preparation and running of meetings and conferences, including drafting meeting agendas, organizing background materials, and taking detailed meeting notes; create action item lists and distribute to responsible persons after meetings. 
  • Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services, and systems to maximize the Center’s effectiveness; train Center team in proper methods and procedures and ensure correctness of work.
  • Budget for, and coordinate Center events and other related programs; develop and coordinate new ideas and concepts for program themes, materials, and resources to supplement, expand or replace existing program components.
  • Work with the Senior Communications Specialist to oversee Center events and conferences, including planning, booking spaces, creating promotional materials, coordinating speakers, arranging travel accommodations, and setting up in-person and virtual events.
  • Assist the Center team with the coordination and arrangement of visitors and guests as needed by arranging travel accommodations, honorariums, maintaining records of guests’ travel expenditures, submitting forms for reimbursement, and as needed, following up to ensure all payments, reimbursements, and honorariums, are received.
  • Work with the Directors and Senior Communications Specialist to prepare regularly scheduled reports for funders and Advisory Board members, including bi-monthly Center updates, and quarterly and annual reports.
  • Work with Senior Communications Specialist to regularly update the Center’s website with relevant events and current materials, as well as the Center’s internal work tracker.
  • Maintain liaison with other programs, offices, and departments at Duke to coordinate events and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
  • Regularly communicate with Center colleagues and a wide variety of people and organizations, including the Center’s Advisory Board, impacted persons, local advocates, policymakers, and other criminal justice stakeholders.
  • Oversee and prepare budgets and grants for Center funders; monitor, verify and reconcile expenditure of budgeted funds as appropriate. 
  • Manage the Wilson Center’s and the Directors complex calendars.
  • Independently manage day-to-day office tasks, including ordering office supplies, managing gifts and cards, mail pick-up and delivery, monitoring office telephone and email messages, and stocking kitchenette refreshments (when the Center acquires central offices pace)
  • As necessary, serve as receptionist and greeter for the Center’s central office and triage incoming calls appropriately (when the Center acquires a central office space).
  • Using independent judgment, complete special programmatic, operational, and administrative tasks and projects of varying complexity as assigned by the Directors.
  • Perform other related duties incidental to the work described herein.
  •  

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

 

Minimum Qualifications
Education/Training

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

 

Experience
Work requires three years of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

 

Departmental Preferences
Must have excellent written and oral communication skills and must be able to work in collaborative, team-oriented environments. 
 
Preferred Skills and Abilities

  • Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
  • Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
  • Sound judgment, a high level of personal and professional confidence and strong interpersonal, diplomatic and communication skills.
  • Strong attention to detail.
  • Skills and motivation to interact effectively with a wide variety of people of diverse professional and backgrounds and political views, including the Center’s Advisory Board, impacted person s, local advocates, policymakers, and other criminal justice stakeholders including district attorneys’ and public defenders’ offices.
  • Proven ability to work collaboratively as an integral part of a multi-disciplinary team. 
  • Experience supporting in-person and online events.

 

 


 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

 


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