Research Administration Specialist - Clinical Research Administration Finance - Remote - NC ONLY

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Put your expertise to work supporting clinical research grants and contracts as a Research Administration Specialist.

Be You.

This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.

This position will provide support to customers by facilitating pre- and post-award processes for both the departments and the central areas.

Perform basic reconciliation of assigned project budgets, prepare basic budget reports for review by PI and supervisors, prepare adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

May process invoices and provide Principal Investigator(s) with daily monitoring of grants and contracts to ensure expenses are being paid according to grants and contract(s) protocols.

Will work with RASR leadership on special projects and establishment of centralized processing for certain research administration activities.

Work Arrangement – Remote position; residency in North Carolina is required.

DEPARTMENTAL PREFERENCES

Successful candidates will have previous pre-award AND post-award industry sponsored clinical research administration and financial experience.

MINIMUM QUALIFICATIONS

Education/Training - Work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program.

Training - May be required to take FasTracks in areas of specific assigned duties.

Experience - Work generally requires two years of relevant experience to obtain office organization, communications, and administrative skills.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Be Bold.

Skills

• Ability to work within a team environment.
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
• Ability to communicate both verbally and in writing with all levels of the organization.
• Ability to manage and prioritize multiple projects/tasks simultaneously.
• Ability to create verbal and written reports.

Work Performed

Pre-award Job Responsibilities

• Assist principal investigators in budget preparation, budget revisions, budget reconciliation, or time extensions as needed. Inform PI and/or supervisor of any errors that arise in the reconciliation of monthly budget reports. Identify the need for cost transfers from budget reconciliation.
• Collect and compile information for grant proposal.
• SPS data entry.
• Provides technical and administrative assistance during the negotiations, creation, and administration of grants and contracts.
• Prepare certain proposal elements (biosketches, other support and facilities & resources).
• Maintain a working knowledge of applicable regulations, policies, and protocols.
• Process effort allocation appropriately for individuals compensated whole or in part from federal awards
• Implement awarded grant/contract budgets in university budgeting and accounting system.
• Monitor daily grant/contract project activities. Coordinates reporting requirements.
• Monitor proposal status and advise PI on requirements and deadlines associated with research protocols. Monitor reporting and compliance timelines for new awards. Assist investigators in preparing necessary documentation for site visits.

Post-award Job Responsibilities 

• Reconcile financial information on Sponsor's reports to University general ledger, reviewing financial transactions posted to general ledger and other documents for compliance with Sponsor's terms and conditions and University's policies and procedures.
• For industry funded projects, support the Revenue Management process
• Create and send invoices to sponsor as appropriate for negotiated fees and procedures, as dictated by the grant or contract.
• Analyze indirect costs charged to sponsored project, make appropriate calculations, and process journal entries to correct indirect costs.
• Process JVs for transactions as needed.
• Assist investigators in processing renewal applications for existing protocols.
• Prepare various financial reports as required by the Sponsor reflecting compliance with the Sponsor’s terms and conditions, prepare adjusting journal entries for unallowable expenses, including over expenditures.
• Facilitate required financial transactions for grants and contracts (as necessary).
• Facilitate required close out transactions and activities

Administrative Job Responsibilities 

• Assist with special projects.
• Complete salary requests (incoming and outgoing).
• Manage RASR email inboxes, directing salary requests, Intent to Submit information, and invoices to the appropriate team for processing.
• Assist with documenting processes and best practices as related to research administration.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Choose Duke.

Ready to support clinical research through supporting pre‑ and post‑award grant administration then takes the next step in your research administration career—apply today!