Share this Job

Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines.  After you have officially accepted a position at Duke, you may request a religious or medical accommodation.


Work Arrangement: 
Requisition Number:  197175
Regular or Temporary:  Regular

Durham, NC, US, 27710

Personnel Area:  UNIVERSITY
Date:  Jun 13, 2022

Duke University:


Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


Research Program Coordinator (Sanford Title)
(Job Code: 2321, Level 10, Program Coordinator)
Center for Child and Family Policy
Sanford School of Public Policy
Duke University


Occupational Summary
This full-time position at Duke University supports a busy Center across two campuses.  The Research Program Coordinator will coordinate an active slate of events with scholars, alumni and students.   Some events will take place after regular business hours and on weekends.  The coordinator will also produce and generate content related to the Center’s activities. This includes website content, news releases, flyers, newsletters, and managing the Center’s various social media accounts. This position requires the ability to assist faculty and researchers with project/research needs, as well as internal grant submissions.  This position reports to the Associate Director for Administration.   


Work Performed

A detailed description of functional areas and tasks follows:

  • Financial and Research Administration: Prepare budgets associated with specific programs (ie. Career Series, Certificate Graduation); maintain, monitor, verify & reconcile monthly expenditure of budgeted program accounts through SAP.  Assist Associate Director in the submission and management of internal grant applications which include advising the PI on administrative requirements for the preparation of proposal submissions; coordinate proposal elements (budget, bio sketches; institutional support letters, etc.); advise PI on University deadlines; Monitor compliance with University regulations regarding reporting; Maintain financial records per the institutional document's retention guidelines.  Assist in preparing complex reports, grant proposals, and PowerPoint presentations requiring the identification of sources, compilation, analysis, and evaluation of data.  Review research reports: check and compare with source documents and bring significant items, changes, errors, or omissions to the attention of the supervisor.  Proofread, edit, and format scientific articles, grant applications, reports, policy briefs and book chapters. (50%)    
  • Coordinate events: Coordinate special events, including promoting events across campus and with external audiences, assisting visiting speakers with travel arrangements, reserving space, and catering services, and providing logistical support during events. Promoting events may include creating and printing flyers and signage, using social media, posting notices to event calendars. The Coordinator will also represent the Center at cosponsored and campus events, including Orientation, the Major’s Fair and graduation. (30%)
  • Human Resources: Assist the Associate Director for Administration with human resource tasks such as: onboarding new staff, offboarding, review requests for new positions and reclassifications, and managing project management tool (20%
  • Perform other related duties incidental to the work described herein.


The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.


The successful candidate will possess the following qualities/attributes:

  • Event planning experience.
  • Proofreading, editing, and formatting skills
  • Familiarity with Duke or other college student communities 
  • Experience managing organizational social media accounts, and maintaining/updating websites (WordPress)
  • Ability to work on deadlines
  • Excellent writing, oral communication, and graphic design skills
  • Experience with other related duties incidental to the work described.


Preferred Skills:

  • Word Press
  • Zoom
  • EndNote (or similar bibliography software)
  • Facebook, Twitter, YouTube


In addition, the successful candidate will possess the following qualities/attributes:

  • This position requires the ability to reach out to and communicate clearly and professionally with a range of Center stakeholders including, but not limited to, faculty, staff, policymakers, and community members.
  • The successful candidate will be resourceful, able to juggle multiple tasks at once, take initiative and be proactive.
  • He/she must possess the ability to work independently as well as in teams.


Minimum Qualifications

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration or AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.



Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh