Project Coordinator

School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation’s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

OCCUPATIONAL SUMMARY

Plan, coordinate and administer activities of the Nurse-LEADS program, a training program for pre- and postdoctoral nurses focused on social determinants of health and health equity. With program leadership and trainees, develop and implement standard procedures, training, and facilitation of communication with key stakeholders.

Plan, coordinate and administer activities of SER Familia, a community engaged trial of a community health worker intervention for Latino immigrant families. Develop and implement standard procedures, training, and facilitation of communication with key stakeholders.

WORK PERFORMED

• Manage and coordinate meetings, convenings, and seminars for faculty, investigators, trainees, and partners, including the annual Center for Nursing Research conference.
• Organize annual recruitment and review of applications of Nurse-LEADS pre- and post-doctoral scholars.
• Manage and coordinate research mentoring initiatives.
• Partner with El Centro Hispano to organize recruitment and engagement strategies for SER Familia.
• Manage marketing and materials related to Nurse-LEADS and SER Familia including e-mails, website, phone calls, and other relevant communications.
• Scientific & Educational Community Engagement: The hired candidate will serve as a representative for Nurse-LEADS and SER Familia in academic and community settings. They may also participate in committees or workgroups to disseminate outcomes.
• Business development and stakeholder relationship management: Participate in meetings. Travel, as needed, to attend meetings or provide oversight and assistance for off-site projects e.g. continuing education programs or expert meetings between academic partners (i.e. University of Texas at El Paso, North Carolina Central University, etc.) and community partners (i.e., El Centro Hispano)
• Manage administration of Nurse-LEADS program and SER Familia grants and seed funding programs, including calls for proposals, application review processes, and award management, including progress reports and stewardship reports to stakeholders.
• Assist in research administration tasks, including preparing data and research materials for presentations and communications, and tracking metrics including evaluations using various databases at NIH, granting agencies, the Duke IRB, DUSON, REDCap, Qualtrics, Excel, etc.
• Develop detailed budgets and schedules based on task breakdown, materials and information and resource allocation plans.
• Maintain project folders observing needed security and ensure required project data and information is regularly entered into the project workbook and the project management and knowledge management systems.
• Generate and issue regular internal and external project reports for Nurse-LEADS and SER Familia. Assist with the collection of clear, consistent, standard data the Nurse-LEADS and SER Familia portfolio to support evaluation and
• Act as liaison between all parties concerned to address proposed modifications to project scope, schedule, or budget and influence to minimize changes. Work with project team members and principal investigators to resolve schedule and resource conflicts. Escalate difficult project issues as appropriate.
• Arrange and maintain relevant relationships, maintain records of expenses and track milestones and/or percent complete for contracted work, and inform accounting as these levels are attained so invoices can be sent to sponsors and payments to contractors can be approved in a timely manner.

DEPARTMENTAL PREFERENCES

Education/Training

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Additional training in Project Management, Grant management, or related training is desired.

Spanish speaking requirement for this role.

Experience

Work requires a minimum of two years of experience in program administration involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Skills     

• Ability to work in a dynamic role in a collaborative team setting.
• Ability to take direction and feedback from multiple stakeholders and prioritize competing tasks.
• Facilitate program development and evaluation, including setting standards and goals and monitoring performance.
• Use logic and reasoning to identify the strengths and weaknesses of various solutions to problems.
• Coordinate processes across multiple programs including the PhD Program, Post-doctoral office, DUSON academic and research enterprises, and collaborations with other schools and centers.
• Analyze and synthesize findings, communicating results to multiple stakeholder groups.
• Form and communicate action plans based on analysis of program results and stakeholder feedback.
• Proficiency in Microsoft Office Suite with experience working in Excel, PowerPoint, and Word.
• Conflict Management: The hired candidate will be aware of any organizational issues. If necessary, they will escalate them to the appropriate personnel.
• Professional Development: The hired candidate will have opportunity for professional development. They will work closely with Nurse-LEADS leadership to identify and facilitate training opportunities for themselves and others.
• Continuing Education: The hired candidate will stay up-to-date with research and educational best practices by attending talks, training, and workshops. They will also identify opportunities for members of their team to gain content expertise.

MINIMUM QUALIFICATIONS

Education

Work requires communication and analytical skills normally acquired through a 4 year college education.

Experience

Work requires a general knowledge of research methods, procedures and experience. activities normally acquired through 1 year of social science research.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.