Project Coordinator - Marcus Center for Cellular Cures (CCBB)

This Position is Grant Funded

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke University’s Marcus Center for Cellular Cures (MC3) has immediate openings for a Project Coordinator in our CCBB Manufacturing Lab located in Durham, NC

Work Schedule Monday-Friday 9:00am -5:30 pm

Our Vision: To live in a world where every person has access to high quality and effective cell based therapies

Our Mission: Together we design, develop and deliver the highest quality cellular therapies to improve health

OCCUPATIONAL SUMMARY 

The incumbent in this position is responsible for performing duties in support of the daily operation of the Carolinas Cord Blood Bank (CCBB) Processing Laboratory. The individual filling this position will work to ensure proper document completion for cord blood unit batch records, quality control documents, and will perform data entry into an electronic database to ensure the laboratory is in control and in compliance with applicable regulations.  This individual will also be responsible for the ordering and management of laboratory supplies. The incumbent is an integral member of a team of professionals working together to produce the highest quality clinical products for hematopoietic cellular transplantation.

This is a Monday-Friday position.  Shift hours may be subject to change based on CCBB Program needs.

WORK PERFORMED

• Assist with general administrative activities to include, but not limited to, entry of laboratory data into the electronic database, filing of cord blood unit batch records, printing, review and filing of associated test results, printing of forms and preparation of batch records for review by CCBB staff prior to Medical Director sign-off and Quality Systems release. Review and prepare batch records and quality control documents for offsite and/or long-term storage.  Screen documents for completeness and data entry errors.  Investigate incomplete, inaccurate, or missing documents to ensure accuracy and completeness of data, as necessary.
• Receive confidential donor packets and newborn screening results into the laboratory while ensuring and maintaining complete confidentiality with regard to the maternal/infant donor pair, as well as results from any tests and procedures, in accordance with CCBB standard operating procedures.
• Maintain sufficient inventory, plus additional buffer, of laboratory supplies and reagents for manufacturing processes.  Work closely with CCBB Laboratory management and the CCBB Supply Coordinators to create/renew standing orders of critical supplies and place additional orders as needed.  Perform routine checks of inventory to include, but not limited to, verification of expiration dates of applicable products and check of quantity of supplies on hand.
• Evaluate collected laboratory data and prepare reports as needed with accuracy, completeness, and timeliness. Provide input on trends or problems noted and/or input regarding development of standard operating procedures for the Carolinas Cord Blood Bank, and revision of data collection forms and worksheets.
• Assist in daily packing and preparation of research-use cord blood unit shipments to identified entities.
• Work with CCBB Laboratory management and maintain strong relationships with the department manager, members of the CCBB team and other departmental staff.  Attend routine laboratory and departmental meetings.  Participate in routine meetings with management team for progress reports on projects, scheduling, and discussion of any other required items.
• Ability to read and understand standard operating procedures. Complete assigned training.
• Perform other related duties incidental to the work described herein.

Skills:

• Excellent verbal and written communication skills
• Excellent computer skills, including intermediate to advanced experience with Outlook, Word, Excel, Power Point, and Internet navigation, in both Apple and PC devices.
• Experience with supply management is preferred
• Must be dependable and able to multi-task
• Problem Solving
• Attention to detail
• Data entry experience
• Interpersonal communication
• Writing/editing skills
• Ability to work independently

EDUCATION/EXPERIENCE:

Education/Training

Work requires communication and analytical skills normally acquired through a 4 year college education.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.