Program Director

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Administer and manage D uke Quantum Center (DQC) finance, budget, personnel, grant administration, space and facilities planning, information technology needs, and policy & procedure within a collaborative multidisciplinary center.

Work Performed

• Oversee DQC finances including: preparation and oversight of DQC budget, planning for short- and long-range funding needs for multiple sources of funding, monitoring of budgeted funds, and creation of financial reporting to DQC director and faculty and to the University.
• Supervise DQC administrative staff assuring p rformance in DQC programmatic activities, administrative support, financial administration, grants administration, procurement, and compliance with University and sponsor policies and procedures.
• Perform personnel actions including, but not limited to, hiring, performance appraisal s, promotions, transfers, and vacation schedules.
• Liaise with partner University Schools and Departments regarding DQC administrative functions, grant administration, budgeting, faculty, students, and cooperation between DQC and partner entities.
• Develop and implement center protocol, procedures, and operating policies to assure ensure compliance with the policies and procedures of the University and DQC affiliated Schools and Departments.
• Oversee and assist DQC Grants and Contract s Administrators with pre-award and post-award functions. Assure compliance with sponsor policies and reporting requirements.
• Oversee and coordinate DQC space, facilities, and IT needs with the Pratt School and the Chesterfield Building Administrator and with partner entities.
• Maintain DQC affiliations in Scholars@Duke.
• Represent the DQC Director in meetings and conferences and other affairs of an administrative nature. Prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Maintain a working knowledge of current HR, financial, and business policies and procedures via university and schoolwide update meetings and trainings.
• Advise and assist management and employees to respond to employee issues and concerns by interpreting applicable HR policies and procedures and making responsible recommendations in these areas as necessary and appropriate; Initiate recommendations f or appropriate measures to address underlying systemic problems or issue s represented by the expressed concern, including but not limited to, suggestions on policy clarification or development, appropriate training or other development interventions.
• Identify problem employee relations areas that impede organizational progress; recommend appropriate interventions and/or other corrective actions as needed.
• Act as backup to HR Specialist for HR and Payroll act ions.
• Perform other related duties incidental to the work described herein.

Required Qualifications at this level.

Education /Training

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Successful completion of the Research Administration Academy (RAA) and Advanced Grant Management (AGM) programs is expected.

Experience

Work requires the ability to plan and administer programs and direct program activities within a specific functional area, generally acquired through four years of related experience OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Preferred: At least 7 years of management and/or research administration experience.

Skills

• Ability to analyze data and formulate conclusions.
• Ability to use and to learn technologies related to administrative and grant management.
• Ability to communicate both verbally and in writing with all levels of the University.
• Ability to manage and prioritize multiple projects/tasks simultaneously.
• Ability to create verbal and written reports.
• Knowledge of federal rules and regulations relating to research grant and/or contract activity.
• Knowledge of Duke University policies and procedures.
• Knowledge of Duke University processes, systems, and offices related to and/or involved in administrative and grant management.
• Experience with/ability to use Duke University administrative and grant tools including SAP R3, Duke@Work, and SPS.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $60,328.00 to USD $94,000.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Job Code: 00001435 PROGRAM DIR
Job Level: 13

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.