Program Coordinator for Recruitment and Alumni Engagement

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Directly and indirectly manage all functions related to recruitment efforts for the Internal Medicine Residency Programs and MD/PhD recruitment in the Department of Medicine.  Assist with the coaching program for the Duke Internal Medicine Residency Program.  In addition, maintain maintenance and upkeep of residency website both for curriculum for residents and content for recruitment.

Work Performed

Coordinate all efforts in selecting, inviting, scheduling applicants for interviews. Manage daily activities related to recruiting, spanning 6 months of intensive effort.

Coordinate post interview data collection and analysis. Serves as primary contact for ERAS, coordinates rank order list for the programs.  Work directly with recruitment staff specialist for assistance with recruitment activities.

Oversee and manage all aspects of the MD/PhD and preliminary intern recruitment efforts under the guidance of the Department of Medicine.

Work directly with ACGME Gastroenterology fellowship programs’ leaders to support program needs.  Monitor and evaluate scheduling reports quarterly to ensure fellows’ schedules are meeting all ACGME and ABIM requirements for training.  Monitor and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve   program effectiveness.

Manage and oversee Alumni networking and communications for DOM.  Working directly with the Director of Communications and Program Directors to ensure consistency is being met for the DOM.  Coordinate marketing efforts to enhance recruitment efforts and visibility to prospective applicants.  Work on monthly newsletter for DOM programs.  Coordinate Events for DOM in relation to alumni, recruitment, and development efforts

Acquire knowledge of current rules, regulations, and institutional requirements.  Develop a thorough knowledge of residency databases to enhance residency programs and department efficiency, and update annually.  Ensure resident education and compliance with national, hospital, departmental, and program policies. 

Oversee and Manage credentialing and verification efforts for all DOM training program graduates.  Work directly with program coordinators to accurately bill and administer documentation to necessary parties.

In conjunction with the Program Director, design and administer the program’s educational curriculum and compile necessary data for continuous quality improvement and accreditation.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinateand implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.