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Program Coordinator - Psychiatry Child Div - Maslow Team

Work Arrangement: 
Requisition Number:  212988
Regular or Temporary:  Regular

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER
Date:  Mar 1, 2023
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Coordinate and participate in the planning, recruitment for, and coordination of specialized programs at Duke University for adolescents and young adults with chronic medical conditions and other special health care needs.

The Division of Child and Family Mental Health and Developmental Neuroscience at Duke University is seeking a program coordinator to coordinate and participate in planning, organizing and conducting programming for adolescents and young adults. The program coordinator will partner with other research and program staff to help develop implement and refine program procedures; contribute toward the enrollment and engagement of program participants; contribute to the design and testing of data collection tools; and participate in program evaluation data collection and analysis. The coordinator will also support dissemination activities such as manuscript/report preparation.


Work Performed

Work with a multidisciplinary team to develop and implement patient programs. Maintain communications with program participants, and project personnel to coordinate various aspects of the projects.


Contribute to the development of outreach, training, and evaluation protocols and SOPs. Maintain liaison with faculty members and staff of related projects to coordinate the collection and dissemination of information.


Collaborate on the planning, development, implementation and coordination of systems designed to monitor the collection, storing, summarizing and dissemination of information (databases and tracking systems).


Utilize systems for data monitoring and handling to determine consistency of data collected from various sources. Make recommendations for changes and modification to systems as required to ensure timeliness, accuracy and efficiency.


Plan, implement and coordinate systems designed to monitor patient recruitment and maintain participant engagement in program and study activities.


Participate in program activities and related planning and coordination efforts.


Prepare progress reports and summarize analyses in contribution to data interpretation and dissemination.


Collaborate with program staff and faculty to plan, document, facilitate and manage follow up for various meetings. This includes meeting coordination efforts; prepare agendas, meeting slides, and minutes; coordinate logistics including hosting the monthly meetings (Zoom, in-person, or other); and track items for follow up.


Provide project administrative support, in coordination with other study and program staff to support the implementation of programs and related program evaluation and research studies (such as IRB support, reports, purchases).


Assist in hiring, promotions, performance appraisals, transfers and scheduling time off of lower-level employees, students and interns.


Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Preferred, but not required: Experience providing mental health treatment for adolescents and young adults with chronic health conditions and their families




Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions.


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh