Program Coordinator

Work Arrangement: Hybrid (On-Site and Remote mix)

Requisition Number: 248593

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: MEDICAL CENTER

Date: Nov 3, 2024

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

Directly and indirectly manage all functions of the cardiology fellowships and designated

ACGME programs. Working directly with the senior program coordinator for cardiology and the

program directors to maintain compliance and accreditation for all aspects of the programs and

respective trainees. Programs to oversee and manage: Clinical Cardiac Electrophysiology (ACGME). Assist Senior Program coordinator with Cardiovascular Disease (ACGME), Advanced Heart Failure and Transplant Cardiology (ACGME) and Cardiovascular Disease Research Pathway (NST).

Duties and Responsibilities

Acquire knowledge of current rules, regulations, and institutional requirements. Develop a thorough knowledge of residency databases to enhance residency programs and department efficiency, and update annually. Ensure resident education and compliance with national, hospital, departmental, and program policies.
Coordinate all efforts in selecting, inviting, scheduling applicants for interviews. Manage daily activities related to recruiting. Assist Senior Program Coordinator during other ACGME program recruitment days
Oversee the development and management of all educational activities for the trainees, including rotation/clinic shifts and required didactics for all trainees (including but not limited conferences, seminars and research activities as applicable.)
Upload and input all scheduled house staff activities to all required platforms (residency database, scheduling software and interactive scheduling tools) Monitor and track all scheduling activities so that they are in compliance with all program accreditation requirements.
Provide administrative and management assistance to the Senior GME Program Coordinator for Cardiology.
Manage and submit all Concur submissions for fellows and senior program coordinator
Oversee and submit all cardiology grants
Plan and schedule work priorities in accordance with program goals and deadlines. Advise or direct designated personnel in the department or division; make work assignments and review work for accuracy and completeness.
In conjunction with the Program Director, design and administer the program’s educational curriculum and compile necessary data for continuous quality improvement and accreditation.
Coordinate/assist with event planning of educational trainings, welcome events, end of year dinners, etc.
Attend all GME related meetings.
Plan and execute the distribution of reports and information as required.
Advise supervisor as to the status of current activities and additional or expanded program requirements; make recommendations for solution to problems identified. Assist in determining budgetary recommendations and requirements; monitor, verify and reconcile expenditures of budgeted program accounts.
Perform other related duties incidental to the work described herein.
Develop a concrete understanding of all Cardiology fellowships requirements

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Job Code: 00002321 PROGRAM COORD
Job Level: 10

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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.