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PROJECT PLANNER II

Work Arrangement: 
Requisition Number:  219208
Regular or Temporary:  Regular
Location: 

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER
Date:  May 22, 2023

This Position is Hybrid and Fully Grant Funded

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Organizational Summary:

The Duke Clinical & Translational Science Institute (CTSI) provides infrastructure, education, and resources to facilitate translational research at Duke University focusing on integrating resources and programmatic research areas across campus. CTSI is housed in the Duke School of Medicine (SOM) and has dual reporting to the Dean of the School of Medicine and the Chancellor for Health Affairs. It is the institutional home for the Clinical and Translational Science Award (CTSA), funded by the National Center for Advancing Translational Sciences (NCATS), part of the National Institutes of Health (NIH).

The CTSI brings together the stakeholders from all parts of the University and Health System and facilitates their work toward reaching the Chancellor’s strategic goals in a given area. The CTSI is composed of a number of “cores” that focus on key strategic areas related to Duke Health. Cores with strong commonalities are housed within pillars. The cores and pillars form a network that collaborates toward the overall vision of the CTSI: Accelerating the translation of scientific discoveries into health benefits for patients and communities. One of the cores is the Community Engaged Research Initiative (CERI), part of the Equity and Learning Health Communities pillar.

Occupational Summary

Under the direction of CERI’s Faculty Director, Co-Faculty Directors and Assistant Director  , the Project Planner will apply project planning and management skills, tools and techniques to develop resources and implement programs to support the coordinated activities of CERI. CERI programs  promote awareness of community engaged research, support campus-community teams in planning/conducting research and translating research into action, build researcher and community capacity for engagement, create systems change to facilitate engaged research, and disseminate lessons learned from CERI work. Team members work collaboratively across activities. However, the Project Planner in this role will have primary responsibility for managing advocacy for systems change, evaluation of CERI efforts, and preparation of manuscripts and other forms of dissemination of lessons learned about the practice of engagement.  Work also includes collaborating with other units and teams across the Duke CTSI and Duke University and Health System, across the CTSIs nationally, and in the community.

Work Performed

  • Apply project management knowledge, technical and interpersonal skills, and project management tools and techniques to meet the requirements of initiatives and activities of CERI in specific relation to Policy & Systems Change and Science of Engagement. Implement standard project management processes, tools and methodology
  • Serve as project planner/manager for multiple CERI activities by developing workplans, coordinating team meetings, and supervising project coordinators and interns.  Develop workflows, processes and policies for existing and new initiatives and support monitoring of the portfolio of programs and projects.
  • Develop training for staff, community members, advisory council members, and other stakeholders
  • Conduct project learning reviews to identify and share best practice across the organization/department/community. Seek and apply best practice from other organizations.
  • Initiate, establish, and maintain relationships with all key stakeholders of the project whether internal or external to the organization. Meet with potential and existing stakeholders to discuss new opportunities/partnerships and maintain ongoing relationships.  
  • Oversee the Population Health Improvement Awards grant making program including RFA development, review process, and pre and post award navigation with PI’s.  Manage systems and processes to evaluate and maintain metrics on CERI initiatives, activities and programs. Assist in the conduct of ongoing needs assessments to determine the feasibility, acceptability and utility of programs, tools, resources and activities.
  • Identify and facilitate opportunities for collaborations with other CTSI Cores and their leadership. Collaborate on the design and development of CERI initiatives. Collaborate in the planning and organization of various activities and public relations events to promote the CERI mission.
  • Stay abreast of trends in and literature on community engaged research. Work with study teams and other units at Duke and in the community to support and build capacity for community engaged research and research translation.
  • Work under the supervision of the Assistant Director and CERI faculty leadership to implement agreed-upon activities. Work with the CERI Community Advisory Council (CAC) to strengthen CERI initiatives and develop meaningful opportunities for CAC members to contribute to CERI work and the health of their communities.
  • Contribute to developing reports, presentations, publications, and other vehicles for disseminating results of and lessons learned from CERI activities
  • Perform any other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training:

Bachelor's degree. Additional training in Project Management coursework or certification in Project Management is desired.

 Master’s degree preferred.


Experience:

  • Experience working on research or other projects that bring together academic and community partners
  • Experience working in an academic environment is preferred
  • 3-5 years of progressively responsible program development/management
  • Knowledge of grant funded research processes preferred but not required
  • Knowledge of the health research landscape and processes at Duke preferred but not required
  • Ability to communicate complex scientific concepts in lay friendly language
  • Experience with the use of social media and digital engagement tools is preferred but not required
  • Experience with use and/or development of tools for information/data management and tracking (REDCap, SmartSheet, Excel, etc.) preferred 

Skills:

Deep knowledge of community engaged research, including purpose and strategies.  Ability to collaborate with diverse constituents at Duke and NCCU and in the community.  Flexibility and ability to problem-solve.  Capacity for both independent and collaborative work.  Ability to develop mechanisms to track and monitor the health and impact of projects and initiatives.  Communications, analytical and organizational skills necessary to manage and coordinate a variety of tasks.

 

 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

 


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