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Work Arrangement: 
Requisition Number:  182293
Regular or Temporary:  Regular

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER
Date:  Sep 6, 2022

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


Occupational Summary:

The Project Coordinator for Community Engagement will help manage the DCI’s benefit event fundraising program, the online giving/registration platform, the coordination of fundraising events, stewardship, build corporate and community relationships, and coordinate program communications; all of which are components of the overall community engagement strategy for Duke Cancer Institute (DCI). Reporting to the Director, Community Engagement, the Project Coordinator is part of the Duke Cancer Institute Development team which partners with various units and departments within Duke Cancer Institute and Duke Health Development and Alumni Affairs.


Work Performed:


Special Events Management and Fundraising – 70%

Develop creative components for the program, including drafting communications, designing online donation pages using Blackbaud, and creating collateral materials for events.


Work with fundraising event organizers on the creation and maintenance of online giving pages, registration sites, and online auction sites for benefit events on our Blackbaud and Bidpal platform; provide customer support to event participants and event managers.


Obtain presenters, coordinate staff, and volunteers for events and public relations pieces promoting benefit events and DCI; attend and manage benefit events as a representative of DCI as needed.


Attend and manage DCI related events such as donor hosted salons or regional events as needed


Working with patients, family members, physicians, and staff, manage third-party and internal fundraisers benefiting DCI. Consult with organizers on fundraising event best practices including event planning, event site setup, marketing, and communications. 


Manage the DCI myDukeCancerFund site and create an annual marketing and stewardship plan for page creators.


Build and maintain relationships with local businesses and corporations to support DCI’s cause marketing program and event sponsorship efforts. 


Manage the DCI Gear project by ordering and maintaining apparel inventory, tracking program budget and profits in Smartsheet, and an annual marketing plan.


Manage the Blue Devils vs Cancer relationship and provide mentorship and support for their program and their efforts to promote and fundraise for DCI.


Oversee marketing strategies for benefit events with both internal and external communications channels.


Stay abreast of best practices in digital fundraising.

Stewardship and Donor Pipeline Building – 20%

Create benefit event stewardship plans to improve event performance and retention.  Develop strategies to integrate and sustain event donors into the DCI pipeline.


Create and analyze benchmarking reports for benefit events to create strategies to increase donations, promote site activity, and build pipeline for events.


Work with DCI Annual Giving Director, Development Associate, Major Gift Officers to implement successful stewardship and donor relations strategies for benefit event donors.


Program Administration & Support – 10%

Manage the execution and tracking of stewardship for the community engagement program to ensure that appropriate stewardship strategies are implemented, and that fundraising goals and revenue targets are achieved.


Manage a comprehensive benefit event spreadsheet for the program that includes detailed benefit event information, stewardship plan, and donor recognition activities and opportunities to increase giving within the program.


Track and process program expenses and budget.


Occasional event attendance and travel including some nights and weekends may be required.


Perform other related duties as necessary.




Hands on experience in sophisticated logistical planning.


Skill in communicating persuasively, both orally and in writing, with different external constituencies.


Proficiency in learning computer software programs. Primary fundraising platforms used: TeamRaiser and Bidpal.


Ability to analyze, evaluate multiple solutions, and solve complex problems using well developed critical & analytical thinking skills.


Excellent time management skills needed to prioritize among many competing priorities.


Attention to detail needed to operate accurately and effectively in the regulatory environment.


Demonstrated ability to work collaboratively with a wide variety of internal and external constituents.


Ability to adhere to deadlines while managing multiple projects simultaneously.


Strong computer skills including all Microsoft Office programs, fundraising databases and marketing automation tools.


Project management experience preferred.


Some graphic design experience would be helpful.


Ability to be flexible in working independently as well as collaboratively with faculty and staff to achieve defined goals.


Experience with Blackbaud, Smartsheet and digital fundraising is a plus


The above statement describe the general nature and level of work being performed by individuals assigned to this classification.  This is not intendedn to be an exhaustive list of all responsibilities and duties required of personnel so classified.




Minimum Qualifications




Work requires communications, analytical and organizational skills generally acquired through completion of a Bachelor's degree program.




Work requires ability to design, plan and coordinate fund raising activities and special events generally acquired through two years of project coordination experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh