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PROGRAM MANAGER I - Human Vaccine Institute

Req ID:  10263
Date:  Nov 16, 2019

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.




The Program Manager I will be responsible for managing programmatic aspects of the CIVIC Vaccine Center. This position will report directly to the CIVICs Vaccine Center Program Lead with deliverables to both the Vaccine Center and the Manufacturing and Toxicology Core.  Responsibilities include, but are not limited to:



  • Collaborate with DHVI Agreements Manager and external collaborators to initiate, monitor, amend, and renew Material Transfer Agreements, Technology Transfer agreements, and other agreements pertinent to the CIVICs program
  • Create and track project timelines, Gantt charts, and workflows, sharing with project stakeholders through designated mechanisms
  • Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets
  • Collect, analyze, and interpret scientific data
  • Communicate regularly with internal and external collaborators, coordinate ad hoc meetings, gather and distribute meeting materials, etc.
  • Draft and edit scientific documents related to the CIVICs subcontracts, including advisory board reports, contract-specific reporting, slide presentations, etc. Interface with the contract PI and multiple functional teams to complete these requirements
  • Manage the CIVICs/VICI website to include adding new staff members, updating important dates, updating new studies, etc. as directed.
  • Plan, lead, and facilitate regular cross-functional project team meetings. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key players and team members. Serve as backup to Program Leads for other regular meetings and calls, as needed
  • Under the direction of the Program Leads, assist with monitoring budgets, burn rates, projections, and total effort
  • Perform other duties as assigned by DHVI Leadership



Bachelor’s degree in healthcare or science related field.  A Master’s or Ph. D in Influenza, Virology, or similar area is highly preferred. 



Minimum of two years of program/project administration experience in a healthcare, medical or research setting.  Must have a demonstrated ability to prioritize tasks, simultaneously work on multiple projects, meet deadlines and communicate effectively.  Must be effective interacting with collaborators both in person and virtually, including conference calls, emails, and WebEx. An advanced degree may be substituted for the experience requirement. 



Minimum Qualifications




Bachelor's degree. Additional training in Project Management or related training is desired.




Two years of experience in project management, with increasing scope OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE and independence.


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh