Share this Job

 
Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines.  After you have officially accepted a position at Duke, you may request a religious or medical accommodation.

PROGRAM COORDINATOR - TRIANGLE INSTITUTE OF SECURITY STUDIES

Work Arrangement: 
Requisition Number:  227099
Regular or Temporary:  Regular
Location: 

Durham, NC, US, 27710

Personnel Area:  UNIVERSITY
Date:  Jan 25, 2023

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Job Description
PROGRAM COORDINATOR (Duke Title)
(Job Code 2321, Level 10)
Triangle Institute of Security Studies (TISS)
Sanford School of Public Policy
Duke University

 

Occupational Summary:
This position provides programmatic and administrative support for the Triangle Institute of Security Studies (TISS). 

 

The Triangle Institute for Security Studies (TISS) is a consortium of Duke University, the University of North Carolina at Chapel Hill (UNC-CH), North Carolina State University (NCSU), and North Carolina Central University (NCCU). Founded in 1958, its mission is to enhance understanding of national and international security and build bridges across cultural and intellectual divides, and in particular between civilian and military communities. Toward these ends, TISS fosters student engagement, high-impact scholarship, and public outreach on critical issues of national and international security.

 

This position is responsible for organizing TISS programing, communications, and accounting, as well as for serving as a liaison with the universities in the consortium. The Program Coordinator will work with faculty, students, staff, and external stakeholders to manage TISS initiatives. 

 

This position will work for TISS in a variety of capacities and is responsible for the day-to-day operations of TISS.

 

Work Performed:
Event planning, management, and communications. This includes:

  • working with the TISS Director and Deputy Director to set the calendar of events
  • organizing an annual graduate student conference, to include soliciting nominations from faculty, collecting applications, and sending guidance to selected speakers
  • managing event registration, promotion, and communications with participants
  • managing event logistics, including venue reservations, setup, catering, security, and staffing
  • providing in-person support to events (some evenings and weekends required)
  • maintaining a calendar of events on TISS websites and promoting events on social media
  • working with TISS leadership and faculty to organize field trips, strategic simulations, and other educational events for graduate and undergraduate students    
  • composing and disseminating weekly bulletins with information about upcoming events and opportunities

 

Research projects and grants management, including:

  • researching and preparing grant applications for external funding of initiatives consistent with the TISS mission
  • assisting with the development and maintenance of faculty research collaborations
  • tracking activities and ensuring that reporting requirements are met for grants, gifts, and contracts 
  • interacting directly with program officers and grants managers at private foundations and government agencies

 

Develop and implement a strategy, in coordination with the TISS Director and Deputy Director, to enhance engagement with TISS.  This would include, at a minimum: 

  • composing and disseminating an annual newsletter
  • liaising with faculty, students, and staff at the consortium’s campuses to understand how TISS can further the visions of constituencies at each university
  • seeking co-sponsorships of TISS events and offering TISS co-sponsorship of other events in the Research Triangle
  • serving as an ambassador to student groups to promote a better understanding of TISS 
  • broadening and diversifying TISS’ reach to core constituents: undergraduates, MA/MPP students, PhD students, faculty, active-duty military stationed at Fort Bragg, alumni, and the civic community
  • identifying new faculty at consortium campuses with research interests in security studies and organizing opportunities for them to participate in TISS events
  • using web and social media resources to promote the scholarship of TISS researchers

 

Manage the TISS finances, which includes

  • working with the Director and Deputy Director to develop and track annual budgets
  • managing and tracking all income and authorized expenditures
  • analyzing and reconciling all TISS-related fund codes and accounts
  • budgeting for key events
  • working with staff at Duke and UNC-Chapel Hill to ensure prompt payment of speakers and vendors
  • compiling quarterly expense and budget status reports, as well as well as the annual report 
  • liaising with the administrations of the universities in the consortium to request and process annual funding
  • assisting the Director and Deputy Director in crafting and implementing a fundraising strategy
  • writing and submitting written reports to external sponsors

 

Perform other related duties incidental to the work described herein.

 

Minimum Qualifications
Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor’s degree program.  It is preferred that candidates have an understanding of security studies scholarship generally acquired through completion of a bachelor’s degree program, with a preference for the completion of a master’s program, in the fields of political science, history, public policy, or international relations.

 

EXPERIENCE:

Work requires one year of experience in program administration or similar positions requiring the skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

 

SKILLS:

  • Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.
  • Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
  • Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

 

In addition, it is preferred that candidates will possess the following qualities/attributes:

  • Demonstrated interest in and substantial understanding of security studies desirable.
  • Excellent writing skills and ability to adapt writing and communication approaches to different audiences. 
  • Ability to work with a broad range of constituency groups including undergraduates, graduate students, faculty, university administrators, members of the military, members of the community, and distinguished guests.
  • Knowledge and experience in event planning, public relations and marketing campaigns, and social media.
  • Ability to protect sensitive information.
  • Strong organizational and interpersonal skills.
  • Ability to work with varying degrees of management oversight, both independently and closely supervised.
  • Close attention to detail and some level of creativity.

 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

 


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh