Share this Job

PROGRAM COORDINATOR - Human Vaccine Institute

Req ID:  11490
Date:  Nov 6, 2019

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


Program Coordinator




The Duke Human Vaccine Institute (DHVI) is a world class research organization focused on vaccine development, manufacture, and clinical trial research for a number of different pathogens. DHVI faculty, staff and trainees conduct basic and translational research to develop novel vaccines, therapeutics and diagnostics for diseases such as HIV-1, tuberculosis, influenza, malaria, cytomegalovirus and Zika. The Duke Regional Biocontainment Laboratory (RBL) is a division of the DHVI and supports a specific portfolio of research programs requiring enhanced biosafety and security.  

In 2019, DHVI was awarded one of the Collaborative Influenza Vaccine Innovation Centers (CIVICs) contracts to design and develop an improved seasonal influenza vaccine and/or a novel universal influenza vaccine. The design of these vaccines will include multiple innovation teams, collaborators, and platforms; numerous iterative rounds of animal testing in mouse and ferret models; and novel assay development and optimization. The Duke CIVICs Immunological Analyses Unit resides in the Duke RBL and provides pre-clinical animal models, cellular, humoral and biomarker assessments for the multi-institutional CIVICs discovery teams.


We are seeking a Program Coordinator to assist with programmatic and administrative aspects of the CIVICS Immunologic Analyses Unit within the DHVI/Duke RBL. 

Job Responsibilities:


  • Coordinate and facilitate interactions/service requests between the CIVICS research discovery teams, CIVICS program management team, CIVICS assay and reagent core and the Immunological Analyses Unit teams to ensure efficient communications and transfer of essential samples, reagents and data to inform the iterative vaccine development process. 
  • This individual will perform important consistency and quality control checks of assay/study requests and immune assessment data to facilitate seamless data transfer to the biostatistics/bioinformatics team so that experiment conclusions can be drawn rapidly and accurately.
  • This individual will work closely with the CIVICS Immunological Analyses Unit laboratories and various Duke core services labs to provide daily project life cycle oversight to ensure cost compliance and that contract reporting requirements are completed and submitted in accordance with contract milestones and deliverables.
  • Perform other duties as assigned by Duke RBL Program Management leadership.



Preferred Education

Work strongly prefers a basic science background normally acquired through a high school education. Associate’s / Bachelor’s degree or equivalent coursework/training is preferred.


Preferred Experience:

Work strongly prefers 4 years of clinical, research, or scientific administration experience in a healthcare or a biomedical research setting.


Minimum Qualifications



Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.




Work generally requires four years of clerical or research experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh