PROGRAM COORD

Work Arrangement:

Requisition Number: 264466

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: MEDICAL CENTER

Date: Dec 16, 2025

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Be Bold.

The Department of Anesthesiology at Duke University is seeking a Program Coordinator to support the department’s residency and fellowship programs as part of the Department of Anesthesiology's Education Team.  

Occupational Summary 

The Assistant Program Coordinator supports the Program Directors and GME Program Coordinators with all aspects of the day-to-day program operations.  This position is supervised by the Residency GME Program Coordinator.

Work Performed 

Program Management

Acquire knowledge of current rules, regulations, and institutional requirements. Develop a thorough knowledge of residency databases to enhance residency programs and department efficiency and updateannually.

Attend and participate in all GME related meetings.

Compile necessary data for continuous quality improvement and accreditation.

Organize and update program didactics and meetings on multiple platforms including MedHub, weekly.

Manage annual evaluations for trainees, faculty, and program staff involved in graduate medical education.

Manage verification and credentialing requests from former residents and current faculty.

Communicate with trainees and Department Leadership regarding departmental and program activities.

Communicate in person and by email regularly and professionally with residents, faculty, and staff regarding various activities, requests, and deadlines.

Manage booking of conference rooms, audio visual requests, and catering as needed for meetings and events.

Provide support for special projects and additional duties as needed, including occasional work outside standard business hours.

Assist trainees with badge and scrub access issues.

Managing the logistics for residents traveling to meetings/conferences, including registration, hotel, flight, presentation posters and travel reimbursements.

Assist with organizing and planning the intern and resident orientations.

Organize team meetings and departmental activities as required.

Recruitment 

Assist in the planning, coordination and execution of the logistics for interview days including the creation, design, and publishing of all recruitment material sent to prospective trainees.

Assists with time management, room preparation, catering and other tasks for in-person interview days. For virtual interview days, assistance with logistics via Zoom or other online platform may be needed.

Acquire knowledge of the San Francisco Match, Electronic Residency Application Service (ERAS), and the AAMC National Resident Ranking Program (NRMP) and their applicable schedules, policies and procedures.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. 

Employees may be directed to perform job-related tasks other than those specifically presented in this description. 

Skills

Able to work professionally and collaboratively in a team-based setting consisting of diverse populations of faculty, staff, residents, and fellows.

Must have excellent customer service skills and ability to adapt to a fast-paced changing work environment.

Ability to manage multiple priorities effectively in order to meet deadlines with strong problem-solving skills to troubleshoot problems.

Proficiency with scheduling and virtual meeting platforms (Zoom, Teams), Canvas/Sakai, Microsoft Office (Outlook, Word, Excel, PowerPoint).

Able to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

Be You.

Minimum Qualifications 

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. 

Experience

Work requires one year of experience in program administration or AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Choose Duke.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.