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Req ID:  5792
Date:  Aug 2, 2019

Durham, NC, US, 27710

Personnel Area:  UNIVERSITY

Duke University:


Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


General Summary

The Duke University Talent Identification Program (Duke TIP) is a nonprofit organization dedicated to serving academically gifted and talented youth in grades four through twelve.  Each year, Duke TIP enrolls nearly one hundred thousand new students in its talent searches through above-level testing, recognizes them for their achievements and provides them with a variety of enrichment benefits. TIP offers accelerated face-to-face and online educational programs to more than eight thousand students each year.  Our organization is driven and guided by five core values: Integrity, Continuous Improvement, Community, Access & Inclusion and Understanding.  Our team members are passionate about the work they do and are always encouraged to express their ideas. We are invested in our staff by providing professional development tools and coaching.



Occupational Summary:

Duke Talent Identification Program is seeking a Program Coordinator for Educational Programs to plan, coordinate and administer activities within the Educational Programs division.  This position will assist in the planning, operations, and evaluation of TIP Educational Programs with particular emphasis to the Academic Year Programs – Academic Adventures and Scholar Weekend.  This position will report directly to the Assistant Director for Academic Year Programs, TIP Educational Programs division.  If you are interested in applying for this position, please submit a cover letter and resume to the Duke Careers Site prior to the close of the position on September 1, 2019.



Work Performed:


  • Develop curricular concepts for Duke TIP's Academic Year Programs.  Recruit, interview, hire, train, and supervise seasonal staff needed for the operation of the program.  Review syllabi, suggesting revisions as needed to ensure instructional materials are consistent with the instructional philosophy and best practices of Duke TIP.
  • Serve as the liaison with site partners, site managers and other pertinent personnel to ensure that program offerings and materials are rigorous and developmentally appropriate for high school students.  Work with Educational Programs staff to ensure that seasonal staff are provided appropriate training in order to comply with partner sites regulations.
  • Assist with the development of program policies and procedures for staff and students.  Develop internal and external documentation and materials to communicate policies and procedures effectively.
  • Communicate with parents regarding the program and the instructional content of Duke TIP courses.
  • Collaborate with Marketing department to coordinate marketing and outreach efforts to promote the program.  Collaborate with admissions on application details, program-specific content, and required information from students and parents.
  • Plan and execute needed logistical arrangements to ensure smooth operation of the program.  Interface with external organizations (host-sites) to ensure cooperative efforts are enhanced and available resources are utilized.  Coordinate the scheduling of services with host-site departments and other vendors.  Assist in the negotiation and establishment of vendor service contracts.
  • Coordinate travel agency logistics for staff and students.
  • Coordinate the procurement of all supplies and materials necessary for the program.
  • Assist in the development and management of the budget and financial data for the program. 
  • Oversee and monitor the operations of assigned program sites. Serve as resource and advisor to on-site administrators. Serve as primary point of contact for on-site staff during program operation, and advise on-site staff with regard to program policy, curriculum and instruction issues, student discipline and other operational needs as they arise. Travel to assigned program sites during program operation. Evaluate sites and make recommendations for improvement in program deliverables.
  • Coordinate program evaluation materials to solicit feedback from students, parents, staff, and other stakeholders.  Analyze evaluation data to identify trends and make recommendations for program improvements. 
  • Assist with preparation of annual report based on program data.
  • Represent assigned programs on behalf of Duke TIP's Educational Programs management as directed; serve on various committees, and attend professional meetings as appropriate.


Preferred Qualifications: Bachelor's degree in Education or a related field required, master’s degree preferred.  This position requires some experience in curriculum development, oversight and project management. Experience working with academically gifted students in a middle or high school setting, budgeting and event management experience is highly preferred. 


Work Conditions & Abilities:

  • Willingness to work consecutive weekends during program sessions
  • Willingness to travel up to 50% during program sessions.
  • Ability to lift up to 30 lbs.
  • Ability to work with people in a team environment.
  • Must have reliable transportation to visit local vendors for supplies and site visitation.
  • Well-developed organizational & process orientation skills.


Minimum Qualifications




Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.




Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

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