PROGRAM COORD, SENIOR

Occupational Summary

The Duke Graduate Medical Education (GME) Professional Development Coaching Program Senior Program Coordinator position will serve as part of the operational leadership team to provide technical, fiscal, and management oversight for the activities program.

The GME Professional Development Coaching Program works with medical residents,chief residents and fellows, during the course of training to provide opportunities for career and professional development. The program includes one on one coaching by volunteer faculty coaches, as well as group coaching from certified professional coaches. The goal is to support workforce capacity and trainee well-being during the challenges ofvphysician training. The program works with departments and divisions across the School of Medicine (SOM), requiring excellent interpersonal and organizational skills. The program is expanding into new departments and divisions in the SOM.

The Sr.Program Coordinator will coordinate and oversee programmatic and administrative activities to meet overarching aims and objectives across the expanding initiatives of the GME Professional Development Coaching Program.

Work Performed

This position will work closely with the Director and Associate Directors in the development and administration of activities and programs. The Sr. Program Coordinator will interact with other Duke faculty, staff, and administrators within the School of Medicine related areas to ensure coordination and synergy of efforts between various offices, programs, and initiatives.

Primary responsibilities include:

• Establishing and maintain Coaching Program operational workflows for activities to facilitate communications within the team and between the team and participating entities.
• Regular monitoring and reporting on program progress and metrics of the Coaching Program
• Ensuring coordination of efforts between various offices, programs, and initiatives by serving as the primary program liaison. 
• Assisting with marketing and communication of Core program activities and offerings, including administration of website content.
• Assisting in the preparation of budgets, proposals, reports, and applications and preparing administrative reports.
• Communicating regularly with Coaching program leadership of ongoing activities, identifying potential operational problems, making initial recommendations to handle issues, and overseeing implementation of solutions.  
• Overseeing the planning and execution of programmatic and educational events and activities.
• Working with DPHS administration to order and maintain sufficient inventory of supplies and equipment. 
• Serving as liaison with other Duke administrative personnel concerning budgets and coordination of programmatic activities.
• Support Coaching Program Director in their adjacent roles including assisting with tracking receipts and clearing purchases, providing formatting and design edits to supporting documents, and providing faculty development support for the Department of Population Health Sciences (Vice Chair of Faculty Development role).

Required:

• Strong skills in communication and coordination.
• Skills evaluating program performance, summarizing findings, analyzing results to identify strengths and weaknesses and alternative solutions to problems, and forming an action plan.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
• Intermediate or advanced use of standard Microsoft Office products needed.

The Department of Population Health Sciences aspires to create a community built on collaboration, innovation, creativity, equity, and inclusivity of others without biases or prejudice of any kind. Our collective success depends on a robust exchange of ideas - an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, we are committed to diversity in the staff and faculty we hire, the policies we create, and the decisions we make.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires three years of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.