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Req ID:  5834
Date:  Aug 31, 2019

Durham, NC, US, 27710

Personnel Area:  UNIVERSITY

Duke University:


Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


1) Finances, administration (40%)

  • Develop, monitor and analyze budget to include projecting expenditures, revenue and enrollment, and coordinate all different parts of that budget (payroll, non-compensatory stipend and fellowships from the Graduate School, the departmental endowments and external granting agencies, student projects, cross-departmental faculty buy-outs etc.) in collaboration with the departmental business manager
  • Prepare budget projections
  • Student payroll – direct students to the departmental business manager to facilitate the following: hire forms and supporting documentation, updated Foreign National Form yearly for international students, pay rate changes for each student each semester to reflect work performed, non-compensatory payment forms for stipend
  • Work with departmental business manager to evaluate financial and operational reports and analyses setting forth progress, adverse trends, devising appropriate recommendations or conclusions
  • Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the program in accordance with precedents and established policies
  • Serve as departmental liaison with other University offices concerning policies and procedures, faculty arrangements, interdisciplinary programs, facilities and general program administration
  • Coordinate space/facilities matters for the program, including managing the use of space in the dance studios and labs, the acquisition and maintenance of computers, equipment and related technology, and the overseeing any other use of related campus facilities by the MFA in Dance


2) DGS Assistant (40%)

  • Maintain record of current and new students in Graduate School WebApp system and in departmental database; design/maintain database of students and mailing lists
  • Coordinate fellowship application process between students, DGS and granting agencies
  • Assist DGS in coordinating admissions process
  • Distribute and gather internal graduate student progress reports
  • Submit necessary changes to the Graduate Bulletin
  • Coordinate student exchange programs as applicable (communication with the Graduate School and our partner institutions, orientation of incoming students, assistance to participating Duke students on visa matters etc.)
  • Assist in the design and implementation of all internal systems and procedures relating to the MFA in Dance
  • Coordinate student services for the program to include financial aid programs, application and admissions processes including conducting initial orientation, course registration, maintenance of student records and independent study programs
  • Assist the DGS with the thesis schedule and various exhibitions, including venues, marketing, and scheduling
  • Develop and implement process for keeping in touch with the program’s alumni, and tracking their post-graduate activities in keeping with required SACS Learning Outcomes
  • Review student performance and bring to the Director's attention as appropriate
  • Assist students with other practical matters as they arise


3) Programming (20%)

  • Assist the Director by participating in planning and development of the program and its curriculum
  • Assist the Director in developing and implementing program evaluations; prepare administrative and programmatic assessment reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions
  • Assist the Director in developing and implementing interdisciplinary workshops, conferences and social and cultural activities associated with the program, including visiting artist series and exhibition series
  • Assist the Director in developing and implementing a strategic approach to showcasing the work of MFA in Dance current students and graduates


Minimum Qualifications


Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh