Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Monographic Receipts and Processing Assistant

Position Summary

The Monographic Receipts Management Assistant is a member of the Western Languages Team in the Monograph Acquisitions Department of Duke University Libraries. This position receives and checks in monographic materials in all formats, prepares invoices for payment, performs copy cataloging, and prepares materials for original cataloging. Works under general supervision, but exercises considerable independent judgment in performing daily activities. 

Responsibilities

1. Performs receipt functions for incoming monograph shipments, including check-in of shipments against invoices/packing lists, categorizing books as received within the Library Services Platform (Alma).
2. Processes invoices for payment against Duke University Libraries collections budgets, both manually and via data loads using various computer programs.
3. Prepares incoming material for circulation, including copy-cataloging monographs for discovery in the Libraries catalog; barcoding and itemizing print items in the LSP; labeling and property stamping non shelf-ready print items.
4. Conducts routine post-cataloging record maintenance for monographic material in the LSP, facilitating added copies, transfers between Libraries collections, and item record changes as required.
5. As directed by the Team Lead for Western Languages, participates in or spearheads discreet processing projects related to specific areas of the Duke Libraries collections, including but not limited to gifts and shipments of foreign language material from the Library of Congress.
6. Maintains and submits work statistics to supervisor at the end of each month.
7. Attends and participates in required meetings, workshops, and planning sessions.
8. Maintains accurate documentation of current job responsibilities. 
9. Performs other duties as assigned.

Supervisory Responsibilities

• None

Qualifications

It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.

Education:

Required: Two years post-secondary education, or equivalent combination of relevant education and experience.

Preferred:  BA/BS

Experience:

Required:  Requires one year of library experience to obtain a specialized knowledge of library systems and procedures. Excellent interpersonal, oral and written communication skills; the ability to work independently and as a member of a task-oriented, high production team; a demonstrated proficiency using computer-based technology and an ability to adapt to new technologies; ability to effectively organize and prioritize daily work; demonstrated commitment to providing outstanding customer services.

Preferred:  Prior experience working in an academic research library. Previous experience with bibliographic searching, copy cataloging, or other technical services functions; familiarity with OCLC, Alma, and/or other online bibliographic/acquisitions databases. Reading knowledge of one or more non-English languages.

Working Conditions

• Frequently moves library materials weighing up to and over 30 pounds.

• Frequently works in an environment in which exposure to materials containing dust and mold is possible.
• Frequently positions self to reach high and low shelves.
• Normal office environment

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Salary and Benefits

We are committed to transparency and fairness in our hiring practice. The hiring range for this position is firm at $20.00 - $24.00.  Offers will reflect the candidate’s years of experience and internal equity.

Duke offers a comprehensive benefits package that includes both traditional benefits such as health insurance, leave time, and retirement, as well as wide-ranging work/life and cultural benefits. Details can be found at:  https://hr.duke.edu/benefits/.

Application

An electronic resume, cover letter, and list of 3 references should be submitted at https://careers.duke.edu/ - Search for Requisition ID # 251849. Review of applications will begin immediately and will continue until the position is filled.

Applications which are missing any of the components listed above will not be reviewed.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.