Material Control Coordinator - Part Time

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary  

The Material Control Coordinator (MCC) serves as the Air Force ROTC (AFROTC) Uniform Custodian. The MCC plans, develops, organizes, implements, directs and evaluates detachment inventory in keeping with established goals and objectives.

Reports to: The MCC receives direction from and provides status to the Uniform Program Custodian (UPC). The MCC is supervised by the Program Coordinator, AFROTC.

Shift: Normal weekday 1st shift hours apply, the MCC may be required to adjust the work schedule to accommodate department/student schedules. Any deviations from the normal hours will be coordinated in advance.

Worked Performed  

Uniform Program Oversight & Compliance

• Conducts the AFROTC uniform program in accordance with applicable Duke University and United States Air Force regulations. Ensures department and students comply with all requirements according to regulations.
• Manages and communicates procedures to provide controls to ensure proper issue and return of uniform items or payment. MCC is responsible for contacting previously enrolled AFROTC students to request recovery of students’ uniforms.
• Compiles, prepares, and submits accounting and inventory reports and summaries in an accurate and timely manner. The MCC will accomplish a quarterly uniform inventory between January and December.
• Conducts and documents inventory prior to UPC and/or MCC departure using the internally developed uniform inventory tracking system.
• Purges unused, unserviceable, and excess items from the equipment and uniform accounts. Turns in excess uniform, supplies, and equipment to host base supply in accordance with local procedures.

Uniform Supply, Fitting & Inventory Management

• Orders, requisitions, receives, safeguards, accounts for, issues, and returns AFROTC students’ uniforms and associated items as required. This may require periodic trips to a military clothing sales store or other local vendors to procure uniforms and associated items.
• Places stock by type and size in bins or storage shelves. Conducts periodic inventories of uniforms and associated items and maintains stock at appropriate levels based on stock, budget, and requirements. Maintains stock in a neat and orderly manner.
• Performs initial and subsequent sizing and fitting for AFROTC students’ uniforms and associated items. Issues items to students in accordance with regulations and supplemental guidance. This may require periodic trips to a local tailor, commercial laundry/dry cleaning establishment, or other vendors.
• Uses the DLA Warfighter Uniform System to order and issue clothing and associated items to AFROTC students.

Other Duties as Assigned

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $18.00 to USD $24.57. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education: Work requires the ability to coordinate the work of other employees, maintain records and files, and transport and receive incoming shipments generally acquired through a high school education.

Experience: Two years experience in shipping/receiving or related setting. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Heavy lifting required.

Skills:

• Ability to    correspond, read, analyze, and interpret documents in English.
• Ability to apply mathematical concepts required to accomplish inventory controls and functions.
• The employee must be able to lift and/or move up to 40 pounds to a standing height.

Licensures/Certifications

• Must have a valid NC driver's license and be willing to use personal vehicle for local     area trips.

Preferences

• Familiarization with a military background.
• Recommend experience in inventory management, billing, Outlook and Microsoft Office applications and general knowledge of system databases and master files.  Not required as on the job training will be conducted.