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Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines.  After you have officially accepted a position at Duke, you may request a religious or medical accommodation.

Lab Analyst I / DHVI Accessioning Unit and Biorepository Shipping Coordinator

Work Arrangement: 
Requisition Number:  196710
Regular or Temporary:  Regular

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER
Date:  Sep 2, 2022

This Position is Grant Funded

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

DHVI Accessioning Unit Shipping Coordinator

Lab Analyst I


The Duke Human Vaccine Institute (DHVI) Accessioning Unit is a multipurpose unit that has three different functions:


  1. Receipt, accessioning, processing, storage, and shipping of fresh and frozen human and non-human primate specimens.
  2. Maintenance of DHVI Biorepository – a biorepository containing ~800,000 samples stored in multiple cold storage units at -20°C, -80°C, and -180°C.
  3. Accessioning Unit Core – a DHVI and Duke Shared Resource that is responsible for the processing, storage, retrieval, and shipping of specimens obtained from human clinical studies that fall within DHVI’s mission of performing research against infectious diseases that impact global health.


The DHVI Accessioning Unit operates in a Good Clinical Laboratory Practice (GCLP) environment; procedures and processes follow Standard Operating Procedures (SOPs). Certain aspects are monitored and audited by Quality Assurance for Duke Vaccine Immunogenicity Program (QADVIP).  The DHVI Accessioning Unit Shipping Coordinator will report directly to the Accessioning Unit Manager under the leadership of Thad Gurley, Assistant Director, Accessioning Unit and Dr. Tony Moody, Principal Investigator (PI).



  1. Directly responsible for the day-to-day shipping and receiving activities of the DHVI Accessioning Unit, including operational and technical aspects.
    1. Shipping:
      1. Monitor the Shipping Microsoft Teams Channel for shipping requests
      2. Get shipment set up in the correct shipping condition and set up shipment with shipping carrier (FedEx, UPS, Marken, Biocair, and World Courier)
      3. Confirm all packages shipped out of the DHVI Accessioning Unit are collected from the loading dock
      4. Establish and maintain contact with staff from FedEx and Biocair, primary DVHI Accessioning Unit domestic and international carriers
      5. Prepare shipments on dry ice and LN2 cryoshippers
    2. Receiving:
      1. Monitor all communications from external collaborators regarding in-coming shipments
      2. Receive all shipments coming into DHVI Accessioning Unit
    3. Drop Off Courier
      1. Monitor all shipping and receiving requests from the Drop Off Courier website
      2. Confirm receipt of all Drop Off shipments outgoing and incoming from the DHVI Accessioning Unit
      3. Create accounts for new users
  2. Directly responsible for samples shipped out of and received in the CIVICs Biorepository.
    1. Work closely with each CIVICs clinical site on shipping and receiving
      1. Biorepository labels
    2. Work closely with each CIVICs laboratory on shipping and receiving
      1. SLIMS inventories
      2. Shipping manifests
  3. Directly responsible for getting samples and reagents inventoried electronically and physically.
    1. Electronically in biorepository databases SLIMS and LDMS
    2. Physically in correct cold storage units (4°C, -20°C, -80°C and LN2)
  4. Prepare monthly and annual technical reports reflecting volume of work and procedures utilized.
  5. Work closely with the DHVI Accessioning Unit staff on coordinating sample shipments.
  6. Working closely with QADVIP and Accessioning Unit Manager, annually renew and amend current shipping and receiving SOPs and procedures.  Review and understand current technologies and field research available in literature to refine SOPs and procedures.
  7. Perform other duties as assigned by the PI, Assistant Director, and AU Manager.



Minimum Bachelor’s level degree in health or physical sciences.  Minimum of 2 years of relevant experience in shipping and receiving of clinical specimens.  Must have proven organizational skills, communication skills, and proficiency in Microsoft Excel, Word, and PowerPoint, as well as LIMS entry.  Must be comfortable providing written and oral updates to multiple levels.


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh