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Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines.  After you have officially accepted a position at Duke, you may request a religious or medical accommodation.

IT Project Planner I

Work Arrangement: 
Requisition Number:  227795
Regular or Temporary:  Regular

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER
Date:  Mar 18, 2023

This position is Grant Funded

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

IT Project Planner I

Primary Role:

The IT Project Planner I will assist the IT Project Manager manage multiple Duke Human Vaccine Institute (DHVI) Application/Database computer system projects including development of system requirements, functional specifications, system software, test plans, and collaborate with technical staff for the implementation of system hardware and software, user implementation training, and management of system life cycle process.


  • Create test cases from software change documents.
  • Execute test cases, report defects and track defect resolutions.
  • Create documentation for various initiatives including test plans, custom installation procedures, process improvements.
  • Communicate closely with the project stakeholders and managers on test statuses, risks, mitigation plans.
  • Participate in all aspects of testing: unit, integration, functional, regression, load/performance, automation and system testing.
  • Work with the team to define scope and objectives of all levels of testing. This includes establishing the purpose and deliverables of the test effort, developing and implementing test plans/cases.
  • Work directly with appropriate business partners and development to understand project concepts, objectives and approach of software development projects.
  • Manage standard project management processes, tools, and methodology. Define and develop multiple project goals, schedules, and budgets; monitor and evaluate project effectiveness using qualitative and quantitative tools, recommend and help implement modifications to improve effectiveness and meet project milestones. Make decisions that have a significant impact on the successful achievement of project objectives related to Federal, State, and other organization contracts and grants awarded to DHVI.
  • Initiate, establish, and maintain business relationships with all key stakeholders of a project whether internal or external to DHVI. Develop detailed budgets and schedules based on required project software, hardware, and resource allocation costs. In conjunction with the IT Director and IT Project Manager, establish and allocate all project software budgets, work with Finance to establish purchase orders, receive and review invoices before submitting to Finance for payment.
  • Establish, lead, and facilitate numerous cross-functional project teams with faculty, staff, and vendors. Develop system requirements, detailed task lists, work effort assessments, and resource allocation plans based on input from all key players and team members. Proactively access and analyze with the teams, any risks and issues that may compromise project results and develop plans to remove or mitigate them. Monitor project management plans and schedules to provide warnings to the IT Project Manager of serious deviations or variations that may compromise project results.
  • Collaborate with project stakeholders and application managers to provide Just-In-Time training to project teams and application users prior to application implementation. Provide coaching to contract and grant program managers in the transition of application management responsibilities from the development and implementation process to the operational environment. Contribute to the evolution of data management by providing IT project knowledge to DHVI data management committees.
  • Establish and maintain liaison with other School of Medicine (SoM) and Duke Health Technology Solutions (DHTS) IT programs, offices and departments to coordinate projects to accomplish program objectives; manage associated vendor’s efforts to ensure positive progress, and milestones met within resource allocations.




  • Bachelor’s degree preferably in a computer related field





  • Organized and detail-oriented
  • Self-motivated/ self-directing
  • Strong collaboration, prioritization, and adaptability skills
  • Ability to manage and prioritize own work
  • Independent decision making
  • Analytical thinking; thinking out of the box
  • Ability to effectively communicate with all organizational levels (Senior Management)
  • Ability to analyze problems at various levels (e.g. detail level, overall organizational impact, etc.)
  • Project management training



Preferred Experience:


  • Professional certification such as PMP (Project Management Professional)
  • Experience in an Academic environment
  • Two or more years of experience as a project planner or project coordinator
  • One or more years working in IT project coordination
  • Experience in coordinating teams
  • Proven success in a professional setting, working with all levels of management
  • Strong written, verbal, and presentation skills 



Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


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