GME Program Coordinator - Psychiatry

Work Arrangement:

Requisition Number: 252689

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: MEDICAL CENTER

Date: Dec 12, 2024

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

ROLE SUMMARY
The GME Program Coordinator will provide programmatic support to the daily administrative functions of the Duke Psychiatry Residency Training Program under the supervision of the Education Programs Manager who works in concert with the Program Director and reports to the Vice Chair of Education. The Coordinator will be responsible for managing complex, long-range administrative functions related to the educational mission and initiatives of the Program. This position will work in concert with the Program Director in monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME), American Board of Psychiatry and Neurology (ABPN), and other applicable accrediting bodies associated with the field of Graduate Medical Education (GME); to help maintain residency accreditation.

The GME Program Coordinator may perform duties included but are not limited to:

Planning and coordination of academic and operational activities as required;
Planning and execution of routine and special projects and events as required;
Administrative support as needed to Program Director
Serving as backup to Program Coordinator as needed.

Job Responsibilities are outlined below:

The GME Program Coordinator will work in concert with the Residency Director, Education Programs Manager, and Program Coordinator with the day to day processes of the Adult Psychiatry Residency Program. The GME Program Coordinator will be the main point of contact and partner for the Residency Training Director. The GME Program Coordinator will be directly involved with activities related to the planning of Resident In-service Training Exams (PRITE), Recruitment, Onboarding/Orientation, Graduation, etc. The responsibilities listed below are some but not inclusive of all actions that the Coordinator may need to be involved in.

Serves as the primary point of contact for incoming, current, and past trainees to the Program;
Maintains an organized system for creating electronic/paper files for incoming and current residents using Program shared folders (Box, Sharepoint, and Google Drive);
Works with the Graduate Medical Education (GME) Office and other accrediting agencies to maintain resident and faculty compliance with policies and procedures;
Maintains, monitors and completes all required updates and data entry on applicable websites, surveys and electronic databases (WebADs, PreCert, FREIDA, ERAS, NRMP, etc);
Monitor and tracks the status of trainees NCMB RTL License, Life Support Certifications, and LMS and OESO training modules;
Manage schedules, rotation/clinic evaluations, accreditation activities, and duty hour reports in Medhub;
Prepares and coordinates materials and resources for ACGME self-study and site visit reviews;
Participates in the strategic planning of residency events (Recruitment, Onboarding, Graduation, Orientation, etc)

Prepares minutes at meetings on an as needed basis and compiling necessary materials for Semi-Annual Review Meetings, Clinical Competency Committee Meetings (CCC), Program Evaluation Committee Meetings (PECs), and other meetings as scheduled;
Maintains secure, timely and accurate records of all financial transactions and resident educational funds;
Purchases office and shipping supplies for Residency Office as needed;

Required Qualifications

Education/Training

Work requires a general business background generally equivalent to a bachelor’s degree in a business or related field.

Experience

Work requires 3 years of related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.

A Masters degree in business related field may be substituted for 2 years of experience

Or any other equivalent combination of relevant education and/or experience

Prior experience in Graduate Medical Education preferred, but not required.

REMOTE WORK:

This position will be required to work on site 3 days per week. A discussion and defined terms of the hybrid work schedule will be determined with the Program Director and Education Programs Manager.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.