GME PROGRAM COORDINATOR

Be You.

The Department of Radiology is seeking a GME Program Coordinator to join our team. In this role, you will be responsible for providing administrative, operational, and programmatic support for support our Interventional Radiology (IR) Fellowship, IR Integrated Residency Program, and the IR Independent Residency Program within the department. Working closely with the program’s Administrative Manager, faculty, residents/fellows, and the institutional GME Office; you will ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and support the effective functioning of all program activities. This role serves as a central resource for trainees and acts as a liaison between the program and internal/external stakeholders.

The ideal candidate for the GME Program Coordinator position will bring a blend of strong administrative capabilities, interpersonal skills, and a proactive, service-oriented mindset.

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
• Minimum three (3) years of experience; strongly preferred in Graduate Medical Education.

• Familiarity with ACGME accreditation requirements, ERAS, NRMP, ADS, and common GME-related platforms (e.g., MedHub, New Innovations).

• Or, an equivalent combination of relevant education and/or experience.

Preferred Qualifications:

• Professionalism & Confidentiality - demonstrates discretion and sound judgment when handling sensitive information related to trainees, faculty, and program operations. Upholds institutional policies and maintains a high standard of ethical conduct.
• Customer Service Orientation -provides responsive, respectful, and solutions-focused support to residents/fellows, faculty, applicants, and internal departments. Maintains a welcoming and approachable demeanor.
• Effective Communication - communicates clearly and professionally in both written and verbal formats. Tailors messaging to diverse audiences and maintains timely, proactive communication.
• Team Collaboration - works cooperatively with faculty, trainees, staff, and institutional GME offices. Helps foster a supportive environment and contributes to shared goals and initiatives.

Other Requirements:

• Hybrid eligible. The position is partially remote, and the employee must reside in a Duke University-approved state.

Be Bold.

Position Description:

• Serve as the Coordinator for three GME programs: Interventional Radiology (IR) Fellowship; IR Integrated Residency Program; and the IR Independent Residency Program.
• Manage the day-to-day administrative operations of the residency/fellowship programs which includes providing information and guidance to residents.
• Manage purchase orders, supply requests, and vendor communications.
• Coordinate program schedules, clinic assignments, call schedules, and rotation blocks.
• Assist Faculty program leadership team with maintenance of ACGME accreditation, including data collection, documentation, and reporting.
• Support program meetings, including preparing agendas, taking minutes, and tracking action items.
• Ensure ongoing program compliance with institutional and regulatory requirements.
• Organize and manage the residency/fellowship recruitment process, including ERAS application management, interview day scheduling, communication with applicants, and Match coordination.
• Support onboarding activities and serve as a primary contact for incoming trainees.
• Provide verification of credentials to outside agencies regarding resident training, which could impact obtaining a medical license and credentialing at other agencies.
• Maintain web-based ACGME accreditation surveys.
• Implement revisions to program website, ensuring accuracy and up to date information.
• Perform other related duties incidental to the work described herein.

Choose Duke.

Join our award-winning team and be part of an inclusive culture that values excellence, innovation, and discovery. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Minimum Qualifications

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve of this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Degrees, Licensures, Certifications

A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE