Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Financial Management Analyst 

Job Code/Title:  1864/Fin Mgmt Analyst I

Department:  Financial Services                                                     Job Level:  12

Supervisor:  Director of Financial Services                                  

Position Summary

As part of the library’s Financial Services team, this position will compile, analyze, and report

the financial performance of DUL’s Collections budget, through gathering data, organizing information, and analyzing historical results. Monitors expenditures and maintains financial records for the Duke University Library’s materials budget of more than $15 million. This position will also perform a variety of complex accounting services in support of DUL and report to the Director of Financial Services. 

Responsibilities

Collections Support/Reporting (50%)

• Monitors, verifies and reconciles financial transactions against a $15 million materials budget using information obtained from the ILS and the University’s financial resources; prepares complex reports and statements reflecting various data for use by library staff and for external reporting; monitors Acquisitions cash balance against budget; investigates and resolves expense variances in consultation with appropriate library staff, vendors, and university departments.
• Adjusts the collections budget in the Integrated Library System (ILS) in consultation with the Head of Monographic Acquisitions and the Assistant University Librarian for Collection Strategy and Development, as appropriate.
• Establishes effective communication with Duke Finance and vendors; answers inquiries regarding financial transactions and payment information.
• Carries out year-end closing procedures and activities in coordination with staff of the Collections Services Division and University Accounts Payable.
• Participates in the development, testing and implementation of enterprise solutions supporting the acquisitions functions.  Makes recommendations to improve financial systems; analyzes deficiencies and reports them to the Director of Financial Services.

Financial Accounting (45%)

• Performs complex professional accounting duties such as AP check requests, purchase

orders, wire payments; monitors expenditures, corrects issues for multiple DUL

divisions.

• Serves as Concur online travel initiator and corporate card administrator for multiple

DUL divisions;

• Prepares monthly general and standard journal entries, account reconciliations for all of DUL’s Collections cost objects; investigates and resolves variances; provides interpretation of results as appropriate.
• Serves as Initiator in Concur for the Monographic Acquisitions department; verifies and documents expenditures for all library collections.
•  Converts all foreign invoices to US dollar amount for Monographic Acquisitions Dept.
•  Analyzes financial information and prepares complex financial reports; provides statements reflecting budget utilization.

Other (5%)

• Maintains Financial and Facility Services org charts, websites, Box folders, and Teams

channels, updating information and documentation in a timely manner.

• Serves as back up to Financial Management Analyst II and other financial support staff
• Implements special projects and perform other duties as assigned.

Supervisory Responsibilities

• None

Professional toolkit 

Functional expertise: 

• Advanced digital literacy, including expertise in Microsoft Office Suite (Word, Excel & Outlook)  

• Demonstrated ability to quickly adopt new software tools as required for job functions 

• Demonstrated analytical and data-driven mindset to identify trends and make data-informed decisions 

• Must have strong accounting skills with attention to detail and be accustomed to working with large volume of data in order to prepare analyses.  

Essential attributes: 

• Excellent verbal and written communication skills
• Strong understanding of financial processes and internal controls 

• Strong organizational, analytical, and time management skills 

• Strategic thinker with attention to detail and planning 

• Be able to problem solve to achieve results in a complex organization 

Qualifications

It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.

Education:

Required: Work generally requires a Bachelor's degree in Accounting, Economics or a related business field or combination of relevant education and experience.

Experience:

Required:  No experience required for candidates who possess a Bachelor's degree in a field of study related to the specific position.

Preferred: Two years of experience in managerial accounting or financial analysis; Experience in the business or accounting unit of a large academic library; working knowledge of the accounting module of an integrated library system; expert knowledge of SAP R/3; experience testing software. Advanced MS Excel experience.

Working Conditions

• Occasionally works in an environment in which exposure to materials containing dust and mold is possible
• Normal office environment

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Salary and Benefits

Duke is committed to transparency by posting the full salary range for all positions. However, Duke Libraries has established a specific hiring range for this role, which is set at $54,200-$56,000. All salary offers will be based on the candidate's years of experience and considerations of internal equity.

Duke offers a comprehensive benefits package that includes both traditional benefits such as health insurance, leave time, and retirement, as well as wide-ranging work/life and cultural benefits. Details can be found at:  https://hr.duke.edu/benefits/.

Application

An electronic resume, cover letter, and list of 3 references should be submitted at https://careers.duke.edu/ - Search for Requisition ID # 254811. Review of applications will begin immediately and will continue until the position is filled.

Applications which are missing any of the components listed above will not be reviewed.

Minimum Qualifications

Education

Work generally requires a Bachelor's degree in Accounting, economics or a related business field.

Experience

No experience is required for candidates who possess a Bachelor's degree in a field of study related to the specific position.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.