FINANCIAL MGMT ANALYST I

This position has a hybrid work schedule that includes both in-office and remote work.

Occupational Summary

This position is responsible for analyzing, recording, updating, and verifying the accuracy of complex philanthropic activity in DADD (Duke Alumni & Development Database) and SAP for Alumni & Development Records (ADR).  It provides guidance and direction on recording large financial commitments made by donors to ensure these are accurately reflected on the University’s financial statements.  The position serves as a key liaison between ADR and colleagues in Alumni Engagement & Development (AED), Endowment Administration, Gift Planning and Corporate Cash Management (CCM).

Work Performed

• Serve as a key point of contact for major gift officers, Endowment Administration, Gift Planning and Corporate Cash Management on issues related to pledges and other commitments, gifts, and donor records.
• Serve as subject matter expert on all issues related to pledges and payments with The Duke Endowment.
• Review documentation for complex and/or large gifts and pledges, as well as gifts and pledges from major donors, to determine how best to reflect those gifts and pledges in DADD.  Provide guidance to gift officers developing pledge agreements.
• Analyze, record, and verify the accuracy of complex gifts and pledges, as well as gifts and pledges from major donors.  Keep leaders in Duke Finance and AED updated on issues involving major donors.
• Analyze and resolve complex issues related to maintenance and updating of gift and pledge data on DADD.  Provide direction and support to staff performing these tasks.  
• Update PGVs (Planned Giving Vehicles) in conjunction with Gift Planning.
• Work with Corporate Cash Management to identify and record wires and ACH payments.
• Work closely with Gift Policy Committee and Treasury Administration on gifts processed via Duke Gift Properties and Duke University Philanthropies.  
• Review gifts in suspense and, when appropriate, allocate them in accordance with donor intent.
• Update fund codes and other items within DADD.  Perform testing of new DADD functionality. 
• Design, test, and implement procedures and processes to streamline the recording of philanthropic activity, focusing on opportunities to automate these activities.
• Maintain strong working knowledge of IRS tax laws and regulations related to charitable giving, including, but not limited to:

1) substantiation of gifts; 2) acceptance of charitable support from donor-advised funds, foundations, and IRA distributions; 3) gifts-in-kind; and 4) stocks & marketable securities gifts.

• Perform other related duties incidental to the work described herein.

Skills
•    strong Microsoft Excel skills
•    experience working with SAP or similar ERP software system
•    initiative and excellent attention to detail
•    superior analytical and organizational skills, and the ability to assimilate and conceptualize information
•    superior time management skills and the ability to work in a deadline-driven environment
•    outstanding oral and written communication skills
•    superior judgment and the ability to identify and maintain confidential information
•    ability to interact seamlessly with a broad constituency in a tactful, collegial and diplomatic manner
•    highly motivated with ability to work independently and in a team-oriented environment

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.
 

Minimum Qualifications

Education

Work requires knowledge generally acquired through a bachelor's degree in finance, accounting, or a directly related field.

Experience

Work requires at least one year of experience working in a finance, accounting, billing/collection, banking, or higher education environment or an equivalent combination of relevant education and/or experience. 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.