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Requisition Number::  149588
Date:  Sep 1, 2021

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


Occupational Summary:

Responsible for working collaboratively with Duke Health Development and Alumni Affairs (DHDAA) staff in the Office of Foundation Relations and Strategic Partnerships to initiate and assist with building strategies for effective engagement of foundations. Stay abreast of Duke Health priorities and areas of strength. Conduct research and monitor funding trends to identify funding opportunities and foundations with potentially aligned interests. Support stewardship communication and required reporting to foundations and other organizational funders.  Perform other activities as needed in alignment with the goals of the department. 


Work Performed:


Prospect Strategy and Fundraising Support – 60%


Research, compile and analyze information about prospective organizational funders (foundations and companies) to inform and drive engagement, solicitation and proposal development strategies. Proactively collect, interpret, synthesize and summarize qualitative and quantitative data and information, and serve as liaison to DHDAA Research and Prospect Management teams.


Develop robust briefing materials, talking points and other information to prepare fundraisers, leaders, and faculty members for meetings, phone calls, events, and other interactions with representatives from foundations. Thoroughly review prospect files, public databases, and internal data systems to research and gather information.


Develop documents that seek financial support, including the creation of formal proposals, letters, and email correspondence, typically in coordination with colleagues across Duke Health and University Development.


Meet with faculty members, independently and in conjunction with fundraisers, to discuss specific projects and funding needs and to provide resources and guidance to support their identification of prospective funders.


Reporting, Stewardship and Communication – 25%


Help create, implement and actively manage processes to record and monitor grant reporting deadlines, and other stewardship and communication requirements. Work with fundraisers, faculty members, and grants managers to meet all requirements. Serve as liaison to the DHDAA Donor Relations team.


Draft correspondence for use by fundraisers and senior leaders for a variety of purposes to include, but not limited to, letters and emails acknowledging gifts and grant commitments.


Project Management – 15%


Prepare briefing documents, meeting materials, and other information to support prospect meetings and campus visits.  Interface with foundation staff, faculty members, department staff and DHDAA colleagues in planning such meetings and visits.


Convene and facilitate regular meetings with fundraisers and other staff across DHDAA, including faculty members and research staff as appropriate, to support proactive identification and qualification of prospective foundation funders. Document and drive follow-up activities by gift officers and faculty members to enact strategies for subsequent engagement and proposal development.


Assist in the execution of cultivation and stewardship events working collaboratively with DHDAA colleagues (e.g. Special Events, Donor Relations, etc.).


Enter activity in the relationship management database (DADD), as required.


Manage and assist with special projects.


Other duties as assigned.


Duke Health Development & Alumni Affairs is building a flexible and hybrid workplace . All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by manager, positions may be required to work in an office located in Durham, NC or a surrounding local area.




Work requires two years of related experience in Development or Project Management.


Experience in identifying and researching foundations and grant opportunities, supporting faculty members in grant writing, and/or a degree in library science, information science or related field preferred.


Must be organized and detail oriented and have demonstrated ability to use software applications, databases, networked informational systems. Development experience in higher education or a health care setting is preferred.  


Demonstrated knowledge of the fundamentals of fundraising/advancement.


Demonstrated ability to analyze and organize competing priorities, and display initiative to handle multiple, complex fundraising projects and follow through with complex tasks to meet deadlines.


Solid project management skills.


Ability to learn and expertly utilize information systems in DHDAA.


Excellent written and verbal communication skills and the ability to communicate effectively with a diverse group of individuals in a diplomatic and professional manner.


Resourcefulness in analyzing situations, finding and recommending appropriate solutions to problems and initiative in presenting alternatives and implementing solutions.


Ability to be flexible in working independently as well as collaboratively with senior-level management and others to achieve defined goals.


Possess the traits of good judgment and discretion in communicating with colleagues and constituents.


An authentic appreciation for the importance of higher education and research conducted at a top-ranked university.


Demonstrated ability to thrive and succeed in a culture that is results-oriented and fast paced.


Consensus building skills, collegiality and the agility necessary to build relationships across multiple constituencies.



Minimum Qualifications




Work requires communications, analytical and organizational skills generally acquired through completion of a Bachelor's degree program.




Work requires ability to design, plan and coordinate fund raising experience. activities and special events generally acquired through two years  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh