DEPARTMENTAL BUSINESS MGR III

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

The Pratt School of Engineering at Duke University is one of the fastest-rising, highly-ranked engineering schools in the nation. The school consists of four departments with 1 30 tenure-track faculty members, 1250 undergraduate students,1400 master’s students, and 600 PhD students. Housed within a university renowned for its programs in the liberal arts, medicine, business and law, Pratt prepares future engineering leaders to address complex challenges with solutions that take into account the complexities and nuances of implementing them. Pratt takes a whole-student approach to education, ensuring students are well-supported throughout their journeys and graduate with the grit and determination required to persevere in their careers and their lives. Pratt is dedicated to the values of diversity, equitability, inclusivity and community in its pursuit of knowledge and service to society.

Occupational Summary

Provide overall administrative management and coordination of a variety of administrative functions including finance, budget, personnel, space and facilities planning, grant administration, academic support and policy interpretation within a large, complex and active University department.

Work Performed

Collaborate with ECE Chair to develop and implement strategic plans for the department and an administrative organizational structure that best utilizes staff expertise while properly supporting ECE faculty, staff, and students. Maintain interface with departmental personnel to coordinate operational activities to ensure adequate staffing, space and facilities; overseeing purchasing, maintenance and renovation activities for the department; administer a program of property management and accountability. Serve as departmental liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, grant administration, student programs and budgetary preparation and control. Interface with Pratt administration, Pratt Business Managers, and other Departments/units across Duke to ensure coordination and encourage propagation of best practices. (25%)

Supervise, mentor and coordinate work of designated employees. Manage personnel activities to meet University and departmental objectives. Work with ECE staff to create professional development goals, while aligning the needs of the staff member and the department. That includes a team of grant managers, program coordinators supporting graduate studies, HR Manager and other staff members. Prepare annual performance reviews with each individual staff members by soliciting feedback from internal and external customers and assigning objective, measurable goals for the coming year. (40%)

Plan departmental operational budgets by analyzing operating needs, projected revenue and expenses on both a short and long-range basis. Manage capital expense budgets as required. Determine fiscal requirements, make projections and prepare departmental budgets.  Prepare reports and analyses for the Chair to include financial reports, setting forth progress, adverse trends, and appropriate recommendations.  Perform year-end closing activities. (25%)   

Ensure the proper management of administrative aspects of faculty recruitment, appointment, promotion, and tenure processes, including maintenance of faculty data, as requested by the Chair. Facilitate effective faculty recruitment, onboarding and mentoring programs. Develop and maintain departmental Standard Operating Procedures for this process. Ensure all ECE faculty are effectively onboarded with regards to Duke’s policies and resources and supported in all aspects of their career (teaching, research, etc.). Enhance faculty customer s service providing guidance and support, as needed. Advise faculty on employment, salary administration, employee relations, visas, and HR-related issues as required. (10%)

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Education/Training

Work requires a general business background generally equivalent to a bachelor's degree programs. 

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions. 

A master's degree in a business-related field maybe substituted for 2 year's experience  

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE 

Preferred Skills

• Excellent interpersonal skills, attention to detail, and possess a project management mindset
• Strong written and verbal communication skills
• A motivated self-starter who ca n take broad direction and create specific exemplary products

Minimum Qualifications

Education

Work requires a general business background generally equivalent to a bachelor degree programs.

Experience

Work requires 4 years related business or administrative experience to OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE functions. acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative A master's degree in a business related field may be substituted for 2 years experience

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.