Building Coordinator, Science Precinct

Occupational Summary 

The Capital Projects Coordinator is responsible for representing Facility Operations on a variety of building and utility construction and renovation projects as a member of the Office of Project Management (OPM) Capital Project Teams. They will be involved in all phases of the project, including design, construction, commissioning, and project turnover to the Operations Teams. This involvement is intended to ensure design and construction goals are aligned with the following operations goals:

• Deliver a fully functional, efficient, reliable, and maintainable building
• Minimize life-cycle cost of facilities
• Early identification of issues
• Construction projects are built to Duke’s specifications
• Contractor means and methods are of high standard
• Complete commissioning before move-in

The Capital Projects Coordinator will report to the Assistant Director for Facility Operations - Building Systems, with dotted line accountability to the Project Teams.

Work Performed

• Participate as a member of the design team once the feasibility study and/or project initiation activities are completed.
• Participate in project scoping meetings with the Project Manager, Building Coordinator, and/or Facility Engineer(s), and Designers at the beginning of a capital project to understand the scope of work, key customers and stakeholders' goals, the project schedule, and potential impact on existing building systems and utility infrastructure.
• Review and provide written comments.
• Review control sequence of operations for compliance with Facilities Management Department (FMD) Construction Standards.
• Review equipment accessibility for all maintenance and service activities, including location of access doors, electrical panels, disconnects, and components.
• Review exceptions to FMD Construction Standards identified by the project team and determine if they are justified or acceptable.
• Review and comment on any value-engineering options being considered.
• Escalate items that remain unresolved at the Project Team level to the Project Steering Team (PST).
• Discuss Quality Assurance/Quality Control (QA/QC) plans with the OPM Project Manager (PM) and Construction Manager (CM) to help determine contractor qualifications, licenses, certificates required, installation testing plans (e.g., weld inspections), and acceptance across all trades.
• Provide timely recommendations on key areas that impact the long-term operation and maintenance of buildings and utilities, and the effective delivery of services to those facilities.
• Review Commissioning Scope of Work and Testing Plan, including the Commissioning RFP and schedule of commissioning activities. Review the commissioning issues log and all updates.
• Decide if the Capital Project Coordinator or other FMD representative wants to participate in or witness certain acceptance or commissioning tests.
• Assist the Project Manager to identify which FMD employees should review submittals. Review pertinent submittals and any substitution requests.
• Review integrated Project Construction Schedules with milestone and detailed events.
• Assist in setting quality expectations by participating in coordination meetings; reviewing and commenting on coordination drawings and BIM models (where used) for interferences between various trades; and discussing means and methods of installations.
• Identify required Operations Teams support for project construction activities. Assist in coordinating shutdowns and service interruptions — understand timing and schedule impacts.
• Review Site Logistics Plan to ensure access to existing facilities, utilities, and campus occupants.
• Review on-site construction progress and conformance to approved construction documents:
• Perform project walk-throughs during construction as needed, based on tasks, phase, complexity, and speed of construction; participate in monthly walk-throughs with PM and CM.
• Document and communicate issues via the PM. The PM is responsible for reporting on resolution of issues.
• Review Change Orders for material, equipment, or design changes.
• Review electrical testing reports.
• Receive and review the completed Asset spreadsheet provided by the Commissioning Agent for FMD to incorporate into Infor EAM (Enterprise Asset Management) Work Order Management System.
• Review Project Turnover documents and plans.
• Provide backup for other Capital Project Coordinators to ensure coverage is maintained and to develop further operational and facility knowledge.

Perform other duties as required.

Anticipated Pay Range

University provides an annual base salary range for this position as USD $59,829.00 to USD $94,860.00. Duke University considers factors such as (but not limited to) the scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. 

Additional information and provisions for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education
A.S. Degree in engineering technology, architectural technology, building maintenance, construction, or another related field.

Experience
Minimum of seven (7) or more years of experience in commercial, industrial, or institutional facilities design, construction, or maintenance.
OR an equivalent combination of relevant education and/or experience.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.