Assistant Director, Office of Curricular Affairs

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

SUMMARY

The Assistant Director is a member of the staff of the Office of Curricular Affairs in the Duke School of Medicine. The position reports to the Associate Dean for Curricular Affairs, with a dashed line reporting relationship to the Associate Dean, medical Education Administration, and works closely with faculty and program staff to administer all aspects of the curriculum. The Assistant Director will provide overall administrative oversight to staff, support to the faculty and students, and the coordination of a variety of functions such as finance, budget, personnel, space planning, and course support.

WORK PERFORMED

Oversee OCA staff (30%)

Provide daily oversight, guidance, and mentorship for 20+ OCA staff members, including both direct and indirect reports. Provide work assignments, monitor progress and review outcomes for multiple direct reports. 

1. 1. Oversee relevant HR functions including hiring, performance reviews, development plans, promotions, and terminations for direct reports. 
   2. Maintain appropriate staffing levels and execute timely recruiting and hiring of personnel needed to support course directors.
   3. Develop and oversee policies related to work schedules, including hybrid work schedules, for all OCA staff
   4. Provide routine professional development and team building opportunities for the OCA staff.

Manage high stakes reporting of faculty teaching effort and funding model (20%)

Generate reports from multiple sources, monitor quality of data, initiate fixes and reconcile potentially inaccurate data in quarterly and annual reports. 

1. 1. Participate in iterative process with Vice Dean and Associate Dean of Medical Education Administration of finalizing and submitting quarterly reports that result in faculty being paid for their teaching effort.
   2. Work with IT professionals and LMS vendor to automate portions of the process. 
   3. Work with financial analysts in Dean’s office and departmental representatives to understand financial implications of teaching allocation.
   4. Liaise with School of Medicine departments and faculty receiving disbursements from funding model

Support clinical correlation courses and Course Directors (20%)

1. Plans, coordinates, and implements all program activities for Duke Clinical Skills Intensive (CSI) and Clinical Skills Course (CSC) for approximately 120 MS2 medical students annually.
2. Management of the above requires sound organizational skills and the ability to communicate effectively with medical students on a regular basis.
3. Maintains electronic databases; enters and retrieves information to manage evaluation processes. Creates aggregate reports to monitor trends. Including creating, compiling, and analyzing attendance records for required course events.
4. Coordinates and maintains CANVAS learning management system course for CSI and CSC.

Oversee MS2 Clerkship Coordinators and Support Course Directors (15%)

Plan and facilitate Clerkship Coordinator meetings to coordinate efforts that occur across clerkships

1. Work closely with Clinical Education leadership to implement strategic processes to support clinical activities in the second year
2. Attend monthly Clerkship Director meetings
3. Attend quarterly meetings with other health affairs representatives to ensure appropriate MS2 placements on various clerkships
4. Ensure that all clerkships have appropriate materials in Canvas for reporting purposes

Oversee OCA Budget (15%)

1. Oversees annual budget process in coordination with budget manager including quarterly projections and annual budget approval process
2. Manages requests for funding from faculty, course directors, and staff

MINIMUM QUALIFICATIONS

Anticipated Pay Range

Duke University provides an annual base salary range for this position as USD $ 61,465.00 to USD $105,523.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key

skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

Learn more at:  https://hr.duke.edu/benefits/

Education

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.

A master's degree in a business related field may be substituted for 2 years experience.

OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.