Administrative Manager - Gross Anatomy Lab and Human Fresh Tissue

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

OCCUPATIONAL SUMMARY

Gross Anatomy Lab and Human Fresh Tissue Lab Administrative Manager provides administrative management and coordination for various business functions providing overall administrative management and coordination of various administrative functions, including finance, budget, personnel, space, facilities planning, and policy interpretation.

This position reports to the Associate Dean for Medical Education Administration.

WORK PERFORMED

• Coordinate the operations and finances of the Human Fresh Tissue Lab (HFTL) and Gross Anatomy Lab; effectively manage staffing; manage HFTL events and calendar; order supplies when needed; and organize cadaver donations, processing, and distribution.
• Plan program operational budgets by analyzing operating needs, projected revenue, and expenses on both a short and long-range basis; determine fiscal requirements, make projections, and prepare Gross Anatomy, HFTL, and Anatomical Gifts Program budgets. Manage annual cost allocations to all Gross Anatomy educational programs and all HFTL programs.
• Manages the annual supply of cadavers to ensure availability for multiple Health Profession programs. Follows all federal, state, and university-wide procedures and protocols to meet health and safety measures for all cadavers, labs, staff, participants, and others.
• Maintain interface with departmental personnel to coordinate operational activities to ensure adequate staffing, space, and facilities; coordinate purchasing, maintenance, and renovation activities for the Gross Anatomy lab and HFTL; ensure all safety and compliance requirements for the lab; monitor, verify, and reconcile expenditure of budgeted funds; prepare financial statements reflecting the status of programs and activities; ensure compliance with University policies and procedures.
• Serve as program liaison with administrative and professional personnel concerning University policies and procedures and personnel administration.
• Manage and coordinate the Duke FLAP course and other HFTL courses, including—but not limited to—space, safety protocols, budget, industry, event planning, purchases, and any other needed support to maximize revenue, manage expenses, and optimize logistics and marketing to support Plastic Surgery.
• Effectively create marketing links and campaigns to promote course attendance through websites and societies. Liaise with registrants and attendees to answer course-related questions: process honorariums and reimbursements.
• This position supervises the Gross Anatomy/HFTL Lab Manager, advises faculty and staff on employment, salary administration, employee relations, and related issues as required, and manages administrative aspects of the promotion process.
• Maintain and cultivate relationships with industry partners to fund HFTL programs and utilize Duke facilities.
• Serve as liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, grant administration, and budgetary preparation and control.
• Supervise and coordinate work of designated employees; manage personnel activities to meet University objectives in training, equal pay, equal employment, and wage and salary administration; advise on employment terms of faculty and administration of appointment procedure.
• Represent program head in administrative meetings, conferences, and other affairs.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

MINIMUM QUALIFICATIONS

Education

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.

A master's degree in a business-related field may be substituted for 2 years of experience.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.