Administrative Director

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

Duke School of Medicine’s interdisciplinary Duke Molecular Physiology Institute (DMPI), is looking for an Administrative Director to join our team. In this crucial role, you’ll serve as the senior Administrative leader for the DMPI, providing leadership in business management, research administration, facilities, human resources, staff support, and financial and budget planning, while working overall with the Director of DMPI to sustain a positive and inclusive work environment.

Daily, you'll lead the Administrative team, providing staff with training, development, coaching and counseling while building the team environment, and supervising the day-to-day work product of the team.

Minimum Requirements:

• Requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field
• Work requires a minimum of nine years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
• A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.

Preferred Qualifications:

• Previous experience working at Duke University and familiarity with Duke’s financial systems and processes as well as the overarching administrative workflows for finance, human resources, grants administration and purchasing/procurement
• Minimum of 5 years managing, coaching and developing team members in both their functional and leadership skills
• Ability to manage personnel activities to meet University and departmental objectives in training, equal pay, equal employment, and wage and salary administration

Other Requirements:

• This role follows a hybrid work model, requiring on-site presence 2–3 days per week. Candidates should live within a commutable distance and be able to report to the office on short notice if urgent needs arise.

Be Bold.

Position Description:

* Serve as lead financial steward for the institute through:

• • Monitoring the overall financial health of the DMPI by utilizing performance metrics
  • Providing strategic financial analyses and long-term financial projections
  • Evaluating new and ongoing funding opportunities
  • Designing, implementing, and evaluating essential reporting and forecasting models needed to support the missions of the DMPI

*Oversight of the monthly FAM (Financial Assessment & Management) validation, review and documentation processes to ensure compliance with established financial and administrative systems and procedures

• Ensure institutional and regulatory compliance for all accounting and financial reporting functions

*Support the DMPI’s essential role as a interdisciplinary institute by developing and drafting inter-departmental and inter-school MOU's for critical partnerships

*In collaboration with the central RASR office and regulatory groups (IRB, IACUC, etc.), oversee the planning for DMPI grants and contracts applications.

• Direct and oversee the Effort Certification process for DMPI staff ensuring all certified effort reports are accurate and timely
• Oversee the procurement process and ensure adequate controls are in place to meet all regulatory obligations and grant requirements.

*As an important leader within the DMPI and Duke School of Medicine, embrace additional duties and projects as assigned

Choose Duke.

Join our award-winning team and be part of an inclusive culture that values excellence, innovation, and discovery. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.