Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support MC E&O. 

This role involves managing a complex and confidential schedule, ensuring meetings and activities are prioritized appropriately, and resolving scheduling conflicts with efficiency and discretion. The successful candidate will coordinate logistics for a variety of engagements, including internal staff meetings, team-building events, seminars, conferences, and speaking engagements both within Duke and at external venues.

Be You.

In support of a department or program, applies knowledge and skills to resolve complex non-routine administrative problems independently or with others.

Work Arrangement – On-Site

Anticipated Pay Range - Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate' s work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

Learn more at: https://hr.duke.edu/benefits/

DEPARTMENTAL PREFERENCES

Extensive experience with coordinating calendar activities.

MINIMUM QUALIFICATIONS

Education/Training - Work requires a general educational background normally equivalent to a full high school education plus two years of post-secondary education in a business-related field.

Experience - Work requires four (4) years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles, and coordination of major office activities.

OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Be Bold.

Coordinate and maintain the office of MC E&O schedule which is of a complex and confidential nature -

• • Ensure appropriate prioritizing of meetings and activities; proactively anticipate and handle conflicts in a timely manner;
  • Schedule and coordinate arrangements for meetings to include but not limited to, staff meetings, team building functions, seminars and conferences, and speaking engagements both within Duke and at other organizations and locations.
• Interpret departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the department or division head. Operate with the authority to affect, interpret, or implement management policies or operating practices.
• Independently generate complex and detailed presentations and reports.
• Control and maintain records of departmental or divisional contract and budget expenditures, informing appropriate staff members of the financial status of various projects and/or in matters of significant financial impact. Identify and manage potential vendors and review the qualifications of each.
• Assist and advise the department or division head and staff members on administrative problems.
• Compile reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions.
• Support business operations and strategic planning with analysis and recommendations based on data.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Choose Duke.

Ready to put those amazing Administrative skills to work?

If you're a detail-oriented professional who thrives in a fast-paced environment and enjoys supporting executive leadership, we encourage you to apply today and become a vital part of our team!

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.