Administrative Assistant - Hematologic Malignancies and Cellular Therapy (HMCT) Divison

Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.

Learn more about us: https://dhip.dukehealth.org/about-us

JOB LOCATION

Duke Hematologic Malignancies and Cellular Therapy (HMCT) - 2400 Pratt St, Durham, NC

JOB SUMMARY

We are seeking an Administrative Assistant to support 6 faculty with administrative tasks.  

JOB DUTIES AND RESPONSIBILITIES

• Faculty administrative tasks, CV’s/Manuscripts, faculty correspondence.
• Coordinate complex faculty meetings, maintain complex calendars, CME conferences, Faculty speaking engagements.
• Coordinate domestic and international travel (air, hotel, car rental) for faculty and distinguished guests, completing all expense reports, honorariums, and itineraries.  
• Plan/coordinate program events/conferences.
• Schedule complex meetings. 
• Prepare memorandums/letters from transcription and prepare independent correspondence for faculty.
• Financial concur reconciliation, honorariums, reimbursements.
• Manuscripts for publications with updates & signatures
• QGenda  / run reports from Duke systems.  
• Concur / financials.
• Order business cards.
• Office coverage / phones / FedEx / distribution of faxes & mail. Medical record scanning in Solarity.

JOB ELIGIBILITY REQUIREMENTS

• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity.
• Executive level calendar experience, travel arrangements, good clerical skills are needed.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.

Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.

This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.