Administrative Assistant - HMCT Division

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Duke Health Integrated Practice

Pursue your passion for caring with Duke Health Integrated Practice, which comprises more than 110 primary and specialty outpatient clinics, extending the reach of Duke Health's mission across the state of North Carolina.

JOB LOCATION

Duke Hematologic Malignancies and Cellular Therapy (HMCT) - 2400 Pratt St, Durham, NC

JOB SUMMARY

We are seeking an Administrative Assistant to support 6 faculty with administrative tasks.  

JOB DUTIES AND RESPONSIBILITIES

• Faculty administrative tasks, CV’s/Manuscripts, faculty correspondence.
• Coordinate complex faculty meetings, maintain complex calendars, CME conferences, Faculty speaking engagements.
• Coordinate domestic and international travel (air, hotel, car rental) for faculty and distinguished guests, completing all expense reports, honorariums, and itineraries.  
• Plan/coordinate program events/conferences.
• Schedule complex meetings. 
• Prepare memorandums/letters from transcription and prepare independent correspondence for faculty.
• Financial concur reconciliation, honorariums, reimbursements.
• Manuscripts for publications with updates & signatures
• QGenda  / run reports from Duke systems.  
• Concur / financials.
• Order business cards.
• Office coverage / phones / FedEx / distribution of faxes & mail. Medical record scanning in Solarity.

JOB ELIGIBILITY REQUIREMENTS

• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity.
• Executive level calendar experience, travel arrangements, good clerical skills are needed.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.

Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.

This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.