Administrative Assistant - HMCT Division

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Duke Health Integrated Practice

Pursue your passion for caring with Duke Health Integrated Practice, which comprises more than 110 primary and specialty outpatient clinics, extending the reach of Duke Health's mission across the state of North Carolina.

JOB LOCATION

Duke Hematologic Malignancies and Cellular Therapy (HMCT) - 2400 Pratt St, Durham, NC

JOB SUMMARY

We are seeking an Administrative Assistant to support 6 faculty with administrative tasks.  

JOB DUTIES AND RESPONSIBILITIES

• Faculty administrative tasks, CV’s/Manuscripts, faculty correspondence.
• Coordinate complex faculty meetings, maintain complex calendars, CME conferences, Faculty speaking engagements.
• Coordinate domestic and international travel (air, hotel, car rental) for faculty and distinguished guests, completing all expense reports, honorariums, and itineraries.  
• Plan/coordinate program events/conferences.
• Schedule complex meetings. 
• Prepare memorandums/letters from transcription and prepare independent correspondence for faculty.
• Financial concur reconciliation, honorariums, reimbursements.
• Manuscripts for publications with updates & signatures
• QGenda  / run reports from Duke systems.  
• Concur / financials.
• Order business cards.
• Office coverage / phones / FedEx / distribution of faxes & mail. Medical record scanning in Solarity.

JOB ELIGIBILITY REQUIREMENTS

• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity.
• Executive level calendar experience, travel arrangements, good clerical skills are needed.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.