Accounting Specialist

Job Title: Accounting Specialist

Our commitment to Diversity, Equity, Inclusion, and Belonging

Duke Recreation and Physical Education reaffirms our commitment to fighting racism and supporting diversity, equity, inclusion, and belonging. It is our mission to build awareness and leadership around anti-racism by generating transformative conversations, tangible changes, and experiences through assessment, intentional actions, and holding our community accountable. This position will work to cultivate a safe, anti-racist, equitable and inclusive community, and environment. This will be done through education as well as the identification and removal of barriers for staff, faculty, and/or participants.

Occupational Summary

This 19.9 hour a week position is under the direct supervision of the Business and Finance Manager. The Office Coordinator will be responsible for assisting the Business and Finance Manager with overseeing an efficient office operation and to perform responsible administrative duties which include reconciling expenditures against funds, preparing and processing financial documents and submitting deposits. Keep abreast of updates within Duke’s financial system.

This position could have the flexibility to work from home one/two days a week.

Work Performed

Assist with the reconciliation of corporate card expenses.

Assist with creating purchase orders for goods in Buy@Duke.

Assist with renewing and maintaining purchase orders.

Process AP check requests for visiting instructors, vendors, external resources.

Serve as Works Administrator for Fleet Cards

Approve AP check requests submitted by other department areas

Make deposits to the Cashier’s Office when needed and maintain record of deposits.

Other duties as assigned.

Required Qualifications at this Level

Minimum Qualifications

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Two to three years of related secretarial/clerical experience to become competent in the administration of complex office functions related to office organization and management, communications, and budgetary/accounting activities.

Skills

Excellent oral and written communication skills

Proficiency in Microsoft Office.

Ability to communicate with diverse populations.

Ability to maintain a positive work atmosphere by behaving and communicating in a manner that fosters good relationships.

Ability to think creatively and proactively.

Utilize good judgement; reliability; initiative and resourcefulness.

Shares the responsibility of the mission and goals for Duke Recreation and Physical Education.

The intent of this job description is to provide a representative with a level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Minimum Qualifications

Education

Work requires the ability to provide recreational assistance generally equivalent to a partial high school education.

Experience

None required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.