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Req ID:  8863
Date:  Dec 12, 2019

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.




The Associate Director of Program Management position will be responsible for working with the Duke Human Vaccine Institute (DHVI) leadership in the coordination, evaluation, and scientific management of pre and post-award activities for grants and serve as a resource for DHVI investigators with management of pre-award activities related to the submission of grants and post award management of research programs within the (DHVI). He or she will be responsible for oversight of a broad portfolio of grants managed by Program Managers at DHVI. The successful candidate will manage and direct Program Manager/Program Coordinators in order to ensure effective planning, oversight and coordination of scientific research projects.




  • Work with the DHVI leadership in the coordination, evaluation, and scientific management of post-award activities for numerous grants/contracts.
  • Manage selected Program Managers and Program Coordinator staff in support of the Associate Manager’s portfolio. Assist with recruitment and selection, performance management, and professional development of the program management team. Determine project/program specifications and match project/program managers to projects based on competencies and operational need
  • Monitor spending and forecasting variances with financial team, liaise with lab members to ensure that scientific plans are followed and milestones are met, collect and interpret data, create scientific documents, SAB reports, progress reports, and letters of interest as required. Conduct project/program reviews examining budget, deliverables and milestones status relative to on time/within budget/meeting business needs.
  • Utilize scientific and management expertise to develop project proposals, project procedures, operational requirements, pricing and schedules for projects and provide operational oversight and direction to implement the scientific strategies and meet the project milestones.
  • Assist with the management and coordination of the pre-award proposal process, working with individuals at various levels in the organization to ensure successful integration of all parts and ensure full compliance with all funding solicitation and sponsor requirements.
  • Assist PIs with the development of the administrative/management plan for the project. Draft / coordinate all sections related to compliance for investigators as well as other sections as deemed appropriate
  • Draft and edit proposals and progress reports and provide writing support; advise investigators on proposal content and organization; assist with updates and maintenance of institutional resource template materials
  • Through existing mechanisms as well as research and communications with possible sponsors, identify large, multidisciplinary funding opportunities from federal and non-federal sources that capitalize on existing strengths and expertise for DHVI investigators.
  • Monitor schedules and risk management plans and provide warnings of serious deviations or variations that may compromise project results.  Ensure required project data and information is regularly communicated to the project teams, study sponsor, participating laboratories and greater scientific community; generate and issue regular internal and external project reports and presentations for aforementioned groups.
  • Monitor subcontract expenditures to ensure appropriate use of funds are consistent with predefined milestones and scientific progress. Collaborate with the finance team, principal investigators, and project leaders to coordinate the preliminary data and progress information for the completion of non-competing and competing reports and renewals for the DHVI grants and contracts.
  • Collaborate with statistical team to develop study and analysis plans and summarize scientific data.
  • Represent DHVI Leadership in scientific meetings, calls and presentations addressing both scientific and business implications of current and future projects as required.
  • Perform other duties as assigned by DHVI and Program Management Director.



PREFERRED EDUCATION: Bachelor's degree in a clinical, scientific or technical field applicable to clinical or translational research administration


Master or PhD degree and/or post graduate training in clinical research, health policy, health administration, business or other related field preferred          


PREFERRED EXPERIENCE: Work requires 7 years of progressive responsibility experience in a project/program management or operational capacity in an academic health center, clinical/translational research, or health care delivery setting. Experience with pre and post award management of grants preferred.  Previous personnel management and supervisory experience required.          




Minimum Qualifications




Bachelor's degree in English, communications, science, business or a related field. Advanced degree is highly desirable with demonstration of an understanding and familiarity with a broad range of science or technical subject matter.




Seven years of experience working with extramural grants and contracts. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh