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Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines.  After you have officially accepted a position at Duke, you may request a religious or medical accommodation.


Work Arrangement: 
Requisition Number:  213728
Regular or Temporary:  Regular

Durham, NC, US, 27710

Personnel Area:  MEDICAL CENTER
Date:  Nov 4, 2022
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.



Duke Health Development & Alumni Affairs is building aflexible and hybrid workplace. All team members must have a ccess to, maintain asecure home office environment with high-speed inter net service, and workcollaboratively with others using a variety of tech nologies and tools.Depending on the type of position and work performed, or as deemed by manager,positions may be required to work in an office located in Durham, NC or asurrounding local area.< /span>


Occupational Summary:

Responsible for working collaboratively with Duke Health Development and Alumni Affairs (DHDAA) staff in the Office of Foundation Relations and Strategic Partnerships to initiate, coordinate and implement strategies for effective engagement of foundations and other organizational funders. Stay abreast of Duke Health priorities and areas of strength. Conduct research and monitor funding trends to identify funding opportunities and foundations with potentially aligned interests. Coordinate stewardship communication and required reporting to foundations and other organizational funders.  Assume primary responsibility for selected fund-raising projects and foundation relationships.  Represent the DHDAA Foundation Relations and Strategic Partnerships team before a variety of individuals and groups across Duke, providing information regarding foundation fundraising strategies and processes. Perform other activities as needed in alignment with the goals of the department. 


Work Performed:


Fundraising and Prospect Strategy Development – 35%

Plan and coordinate fundraising activities with foundations and other organizational funders in support of Duke Health's goals and priorities. Work in coordination with colleagues across DHDAA and, in particular, within the Foundation Relations and Strategic Partnerships team to identify, develop, and maintain contact with foundations and other organizational funders to develop their interest and support of Duke Health. 


Meet with faculty members, independently and in conjunction with other fundraisers, to discuss specific projects and funding needs and to provide resources and guidance to support their identification of prospective foundation funders.


Research, compile and analyze information about prospective organizational funders to inform and drive engagement and proposal development strategies. Conduct targeted research and review published funder guidelines.  Monitor and disseminate funding opportunity announcements, and serve as liaison to DHDAA Research and Prospect Development teams.



Recommend strategies for solicitation and develop documents that seek financial support, including the creation of formal proposals, letters, and email correspondence. Review and provide editorial support for complex proposals developed by faculty and other subject matter experts. Compile supporting documentation to comply with proposal submission requirements and deadlines.






Reporting and Stewardship – 35%

Actively manage processes to record and monitor grant reporting deadlines, and other stewardship and communication requirements. Work with fundraisers, faculty members, and grants managers to meet all requirements.


Coordinate with faculty members, department grants managers and finance staff, and DHDAA colleagues to draft and edit grant reports, including narrative and financial requirements. Ensure appropriate review and approval by cognizant individuals and departments prior to submission.


Draft correspondence for use by fundraisers and senior leaders for a variety of purposes to include, but not limited to, letters and emails acknowledging gifts and grant commitments. Serve as liaison to the DHDAA Donor Relations team.



Communication and Project Management – 30%


Represent the DHDAA Foundation Relations and Strategic Partnerships team before a variety of individuals and groups across Duke, providing information regarding foundation fundraising strategies and processes.


Convene and facilitate regular meetings with fundraisers and other staff across DHDAA, including faculty members and research staff as appropriate, to support proactive identification and qualification of prospective foundation funders. Document and drive follow-up activities by gift officers and faculty members to enact strategies for subsequent engagement and proposal development.


Develop robust briefing materials, talking points and other information to prepare fundraisers, leaders, and faculty members for meetings, phone calls, events, and other interactions with representatives from foundations. Interface with foundation staff, faculty members, department staff and DHDAA colleagues in planning such meetings and visits.


Enter activity in the relationship management database (DADD), as required.


Manage and assist with special projects.


Other duties as assigned.



The above statements describe the general nature and level of work being performed by individuals assigned to this classification.

This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.



Duke Health Development & Alumni Affairs is building a flexible and hybrid workplace. All team members must have access to, maintain a secure home office environment with high-speed internet service, and work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by manager, positions may be required to work in an office located in Durham, NC or a surrounding local area.




Experience in identifying and researching foundations and grant opportunities, scientific writing and editing, supporting faculty members in grant writing or other research development experience preferred.


Must be organized and detail oriented and have demonstrated ability to use software applications, databases, and networked informational systems. Development experience in higher education or a health care setting is preferred.  


Demonstrated knowledge of the fundamentals of fundraising from organizations, including grant writing and grants management.


Demonstrated ability to analyze and organize competing priorities, and display initiative to handle multiple, complex fundraising projects and follow through with complex tasks to meet deadlines.


Solid project management skills.


Ability to learn and expertly utilize information systems in DHDAA.


Excellent written and verbal communication skills and the ability to communicate effectively with a diverse group of individuals in a diplomatic and professional manner.


Resourcefulness in analyzing situations, finding and recommending appropriate solutions to problems and initiative in presenting alternatives and implementing solutions.


Ability to be flexible in working independently as well as collaboratively with senior-level management and others to achieve defined goals.


Possess the traits of good judgment and discretion in communicating with colleagues and constituents.


An authentic appreciation for the importance of higher education and research conducted at a top-ranked university.


Demonstrated ability to thrive and succeed in a culture that is results-oriented and fast paced.


Consensus building skills, collegiality and the agility necessary to build relationships across multiple constituencies.



Minimum Qualifications




Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.




Work requires four years experience in alumni affairs, public relations, fund raising, sales and promotions, marketing, student activities or a related field in order to acquire skills necessary to administer, coordinate and/or participate in a corporate and/or foundation fund raising program.  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh